Annual Campus Security & Fire Safety Report (Clery Act Compliance)

(CLERY ACT COMPLIANCE)

ANNUAL

REPORT

2023

2023 ANNUAL CAMPUS SECURITY and FIRE

SAFETY REPORT (Clery Act Compliance)

(Distributed October 1, 2023, for reporting years 2020 to 2022)

INDEX OF SUBJECTS: PAGES:

Letter from the Directors of Campus Security and Campus Safety...….……………………...2–3

Biographical Information of Cedarville University……………………………………………3

Personal Responsibility for Safety on Campus…………………………….……………......... 3–4

Important Phone Numbers………………………………………………………………….….4

Requesting Routine Assistance………………………………………………………………...5

Reporting Suspicious Persons or Criminal Activity and Other Emergencies………………....5-6

Emergency Phone Locations………………………………………………………………. …6-7

Campus Security Authorities – Responsible Offices and Persons (CSAs)..........................…. 7–9

Campus Security – Authority and Jurisdiction………………………………………………...9-10

Campus-wide – Emergency Notification (Alert) Procedure…………………………………. 10–12

Emergency Evacuations, Lockdown, or Sheltering in Place Situations……………………… 13–15

Crime Prevention and Information Programs………………………………………………… 16

Sexual Assault and Misconduct ……………………………………………………………… 16–32

Missing Student Procedure…………………………………………………………………….32–34

Reporting of Crime Statistics………………………………………………… .……………….... 35–39

Non-campus Properties and Public Property …………………………………………………39-41

Campus Crime Log and Crime Definitions...…………………………………………………41–43

Alcoholic Beverage – Illegal Drug Policy……………………………………………….……43

Possession – Use of Firearms or Other Weapons on Campus………………………………...44

Security in the Residence Halls……………………………………………………………….44–45

University Building – Maintenance Programs………………………………………………...46

Fire Safety – Prevention……………………………………………………………………….46–51

Further Information……………………………………………………………………………51

Cedarville University Campus Security Website

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

Letter from the Director of Campus

Security Report Preparation

Dear students, faculty, and staff,

At Cedarville University, our goal is to provide a safe and secure campus. Campus Security and

Student/Residence Life work together to enhance the well-being of our University family.

However, the most effective means of achieving this goal is through a collaborative endeavor by

students, faculty, and staff. This document is our Annual Campus Security and Fire Safety

Report and is just one means of working together for a safe campus. It is provided to the campus

community, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and

Campus Crime Statistics Act, generally referred to as the Clery Act in Section 485(f) of the

HEA. The Violence Against Women Reauthorization Act of 2013 (VAWA) (Public Law 113-4),

its amendments and reauthorizations, also includes amendments of the Clery Act. This report

from the University provides information relating to crime statistics and safety/security policies

and procedures. This information is distributed via official email to all current students and

employees, informing them of its contents and providing them with access to the full report. It is

also posted on the Campus Security website and is accessible to all interested persons, including

the general public.

In addition, the University informs all prospective students and employees of the availability of

this report and will provide it to them upon request. The report is prepared by the Director of

Campus Security and Director of Campus Safety and Risk Management and is compiled from

information obtained from Campus Security incident reports, information reported by Campus

Security Authorities (CSAs), Student Life records, and Title IX reports and from checking with

the local law enforcement agency having jurisdiction for any reported crimes on our campus.

This information is maintained by the University for at least seven years or as otherwise required

by records retention policies.

The University is committed to providing a safe environment for the campus community and

offers many programs and initiatives that enhance the campus safety, including:

▪ Security lighting around campus buildings and grounds

▪ Restricted access to residence halls on a 24-hour-a-day basis and all campus buildings

after normal business hours

▪ Security escort service after dark

▪ Surveillance cameras installed in certain strategic locations

▪ Security awareness and crime prevention materials and programs

▪ Emergency telephones located strategically throughout the campus

▪ Mass notification system for emergency communication to the campus

▪ A Campus Security Department with 24-hour-a-day patrol of the campus buildings

and grounds

▪ Direct communication and liaison with the Cedarville Police Department and the

Cedarville Township Volunteer Fire Department

The University is blessed in that it has not experienced a significant number of serious crimes;

however, criminal activity does occur both on campus and in the surrounding community.

Regardless of the size or geographic location of a university campus, it is imperative that

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

students and employees stay alert to the possibilities of crime. By doing this, the University will

be better equipped to prevent future incidents. Having specific security-related policies and

procedures in place and adhering to good security practices is vitally important.

We encourage you to read the information in this document so that you will have an

accurate and realistic understanding of how you can take responsibility for your safety. We are

pleased to have you on campus for the academic year and pledge to work with you in making

your educational and work experience a positive and enjoyable one.

Sincerely,

Bruce Upchurch

Director of Campus Security

Douglas Chisholm

Director of Campus Safety & Risk Management

Biographical Information

Information:

Located in southwest Ohio, Cedarville University is an accredited Christ-centered, Baptist

institution with an enrollment of 5,082 undergraduate, graduate, and online students in more than

154 areas of study. Of the total number of students, 3,150 are housed on campus. Founded in

1887, Cedarville is recognized nationally for its authentic Christian community, rigorous

academic programs, strong graduation and retention rates, accredited professional and health

service offerings, and high engagement ranking. Approximately 627 faculty and staff members

serve our students who come from all around the world. The University is located on a 780-acre

campus at the north edge of the village of Cedarville, Ohio, a small-town community with a

population of approximately 3,848 residents.

Personal Responsibility for Safety on

Campus:

While the security policies and procedures at Cedarville University are designed for your safety

and welfare, you help to maintain your own safety both on and off campus by following all

security policies and by using common sense safety practices; these include but are not limited to

the following:

▪ Walking and jogging in groups at night in well-lit areas and not alone.

▪ Reporting suspicious persons to Campus Security immediately.

▪ Not leaving books, coats, purses, wallets, backpacks, laptop computers, or any item of

value unattended in public areas.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

▪ Keeping residence hall rooms locked when unoccupied and not propping open exterior

doors. For example, students are not to leave their door unlocked because their roommate

has lost his/her key.

▪ Reporting immediately to maintenance or security any doors, locks, or windows in need

of repair.

▪ Never lending your keys or your student ID card to anyone. Lending out, misuse, or

unauthorized use of your key is a violation of our Key Control Policy and may result in

confiscation of your key in certain cases.

▪ Faculty/staff keeping their offices locked when unoccupied or when leaving, even for a

brief moment.

▪ Keeping keys in a secure place, inaccessible to unauthorized persons.

▪ Locking vehicle doors at all times and securing valuables in the trunk.

▪ Not providing unidentified persons access to a residence hall or room. Do not allow door-

to-door salesmen to enter your residence hall or room. Campus regulations prohibit

soliciting, and the salesman may be casing your room.

▪ Understanding that Cedarville University is not liable for any property belonging to

faculty/staff, students or visitors that may be lost, stolen, or damaged in any way

wherever this may occur on the University property, including storage, cars, lobbies, and

laundry facilities. Students are encouraged to carry/obtain renters’ insurance or private

property insurance for protection.

The following document will provide you with an overview of helpful security facts. While some

of this material may seem more relevant to students, this information is of value to faculty and

staff members as well.

Important Phone Numbers

EMERGENCY CALLS

Emergency numbers operate 24-hours-a-day:

For assistance from a CAMPUS SECURITY OFFICER on campus:

• From a campus phone: 999

• From an off-campus phone: 937-239-6491

• For emergencies requiring police, ambulance, and/or fire department: 911

NON-EMERGENCY CALLS

For assistance from a CAMPUS SECURITY OFFICER on campus or to request routine

service:

Campus Security main office, 8 a.m. to 4:30 p.m. (located in SSC upper-level lobby near

Information Desk), Monday through Friday, dial 937-766-7992. At all other times, such as after

4:30 p.m. and on weekends and holidays, or if unable to reach the main office:

From a campus phone, dial 999

From an off-campus phone, dial 937-239-6491

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

Requesting Routine Assistance

To request routine assistance from Campus Security, please contact our office at ext. 7992 or dial

937-766-7992 during normal business hours (8 a.m.–4:30 p.m.). At all other times, such as after

4:30 p.m., weekends, or holidays, or if you cannot reach the main office, dial 999 from a campus

phone (refer to the important phone number section of this document for additional details).

Routine requests include:

▪ Opening doors

▪ Assisting with issues with vehicles (such as jump starts and lockouts)

▪ Assisting with parking or traffic issues

▪ Requesting a personal escort or transport for safety reasons

▪ Reporting maintenance problems after normal business hours and on weekends and

holidays

▪ Requesting an officer to take an incident report for non-emergency situations, such as

minor vehicle accidents with no injuries, reporting lost or damaged property, etc.

Reporting Suspicious Persons or Criminal

Activity and other Emergencies

You may report suspicious persons, criminal activities, or other emergencies by dialing 999 on

any campus phone (from an off-campus phone, dial 937-239-6491). These numbers ring into the

Campus Security 24-hour-a-day emergency phone. You may also dial 911.

A campus security officer will respond to assist you, as well as local police, fire, or emergency

medical services, as the situation warrants. The responding officer(s) prepare and submit incident

reports for administrative review. Please remember to REPORT IT IMMEDIATELY, as it may

be imperative to make timely reports to the campus community warning others of the situation!

Campus Security personnel will not be able to respond to a crime or provide immediate

assistance to you if they don't know about it. This may include but is not limited to campus

thefts, assaults, sex offenses, disruptive behavior, vandalism, breaking and entering, suspicious

persons seen in and around campus residence halls and buildings, vehicle break-ins, fires,

alarms, gas odors, medical emergencies, and others.

You may report crimes or other incidents on a voluntary, confidential basis if necessary;

however, confidentiality cannot always be guaranteed, depending on the nature and

circumstances of the incident reported. In addition to reporting these matters to Campus Security,

students may also report them to the Associate Deans of Student Life, their Resident Director, or

the campus Title IX coordinator. Pastoral and professional counselors are encouraged to inform

clients of voluntary, confidential crime reporting procedures.

You may also file an incident report on-line with the Campus Security Office at:

https://www.cedarville.edu/offices/campus-security/security

If the incident is serious or the incident you are reporting has a known suspect, please

call Campus Security immediately or call 9-1-1.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

PLEASE NOTE: Reports filed on the “submit an incident report” web-link listed above are

monitored during normal business hours, Monday – Friday between 8:00 a.m. and 4:300 p.m.

Reports filed during other times, or during holidays, will be addressed on the next business day

after being filed.

Emergency Phone Locations

EMERGENCY TELEPHONES are available across the campus for fast reporting of incidents

and requesting assistance. Look for the YELLOW BOX (several are black) with a “blue-

colored" security light located over top of it to help you identify the location.

NORTH CAMPUS:

▪ Intramural fields on the north side of Route 72, across from Willetts Hall

▪ Walkway located adjacent to Willetts and Printy Halls on Cedar Lake Drive

▪ Upper entrance to the Stevens Student Center (SSC).

▪ SSC loading dock

▪ University Medical Center – main entrance

▪ Dixon Ministry Center loading dock

▪ Main entrance to the Center for Biblical and Theological

Studies (BTS), facing Cedar Lake

▪ BTS (south entrance)

▪ BTS (north entrance)

▪ BTS (east entrance, off from faculty/staff parking lot)

▪ Water Tower (lot #25) parking lot

▪ Tennis court area

▪ Athletics complex and track adjacent to the concession stand

▪ Townhouses – west end of townhouse #1, near parking lot

▪ West Hall – north end of building facing rear parking lot

SOUTH CAMPUS:

▪ Northwest entrance of the Engineering Project Lab (EPL),

which is also adjacent to the rear entrance of the Engineering

and Science Center (E&S)

▪ Sidewalk adjacent to Milner (MIL) and E&S

▪ Center for Teaching and Learning - front entrance

▪ Southeast entrance to Maddox Hall, facing the Apple Technology Resource Center

parking lot

▪ Faith Hall front entrance

▪ Carnegie Center for the Visual Arts basement - inside lower entrance

▪ Tyler Digital Communication Center (TYL) – south entrance off from parking lot

▪ TYL/MIL area – adjacent to sidewalk and roadway

▪ Alford Annex entrance

▪ Health Sciences Center (HSC) – west entrance facing the parking lot

▪ HSC – east entrance facing the lake

▪ HSC – south side outside EMS garage

▪ Northwest entrance of the Chemistry Laboratory Center

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

WEST CAMPUS:

▪ Rear of grounds barn located at Operations Center – south side facing Automotive Center

and Cedarville Yellow Springs Road.

▪ Automotive garage – located at front entrance near garage entry doors

Campus Security Authorities (CSAs) –

Responsible Offices and Persons

“Campus security authority” is a Clery Act-specific term that encompasses four groups of

individuals and offices within an institution.

1. A campus police department or a campus security department of an institution.

2. Any individual(s) who have responsibility for campus security but who do not constitute

a campus police department or a campus security department.

3. Any individual or office specified in an institution’s statement of campus security policy

as an individual or office to which students and employees should report criminal

offenses.

4. An official of an institution who has significant responsibility for student and campus

activities, including, but not limited to, student housing, student discipline and campus

judicial proceedings. An official is defined as any person who has the authority and the

duty to act or respond to particular issues on behalf of the institution.

The function of a CSA is to report to the official or office designated by the University to collect

crime report information, those allegations of Clery Act crimes (see pp. 41-43 for definitions)

that he or she may have become aware of or was involved in investigating in any way during the

year while serving in the capacity of a CSA. At Cedarville University, this office is the Campus

Security Department and, specifically, the Director of Campus Security. CSAs timely file their

reports on crimes with the Campus Security Department for inclusion in the Daily Crime Log,

this Security Report, and other required reports.

Additional Campus Security Authorities (CSAs):

In addition, other offices or individuals on campus are considered to be Campus Security

Authorities (CSA). These would include individuals who have significant responsibility for

student and campus activities.

Included in this category would be:

▪ Associate deans of residence life, resident directors and resident assistants

▪ Directors of campus experience and activities

▪ Directors of athletics, athletic team coaches

▪ Faculty advisors to student groups

▪ Student life counselors (except for exempted officials such as pastoral and professional

counselors)

▪ Medical director of University Medical Services

▪ Physicians/nurse practitioners of University Medical Services

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

▪ Study abroad coordinators

▪ Title IX Coordinator or those with associated responsibilities

A faculty member who does not have any responsibility for student and campus activity beyond

the classroom would not meet the criteria of a CSA.

For purposes of the Clery Act, CSAs are not responsible for investigating or reporting incidents

that they overhear students talking about in a hallway conversation; that a classmate or student

mentions during an in-class discussion; that a victim mentions during a speech, workshop, or any

other form of group presentation; or that the CSA otherwise learns about in an indirect manner.

Regardless of whether someone is a CSA or not, we encourage all persons to promptly report

any crimes or offenses that they are aware of occurring on or near campus to Campus Security

(see requirements under employee responsibilities to report incidents under Title IX). By doing

so, the entire campus community will participate in helping to maintain a safe and secure

environment.

CSAs are provided information to ensure that they understand their role either by email and/or

by participating in training meetings and other communications.

Mandatory Reporting Obligations Under Title IX:

All employees of the University are required to report Prohibited Conduct (as defined in the Title

IX Policy) to the Title IX Coordinator as soon as possible after the information becomes known.

The Title IX Coordinator may be contacted as follows:

Shannon Berkheiser

Dixon Ministry Center 180

251 North Main Street

Cedarville, Ohio 45314

Telephone: 937-766-7777

Email: [email protected]

Those mandatory reports are required to include the name of the employee filing the report, as

well as all information known to the employee. This requirement does not apply to a report that

the employee has experienced the Prohibited Conduct himself or herself.

All employees of the University are likewise required to report felonies (including sexual

assault) to law enforcement. Such reports may be facilitated by the Title IX Coordinator or

Campus Security, but it is the obligation of the employee to ensure that the report is made.

Employees that do not make a mandatory report under this section may be subject to discipline,

up to and including termination of employment.

Upon receiving a mandatory report, the Title IX Coordinator will reach out to the potential

complainant to ask if they would like to meet to discuss supportive measures and other options.

Potential complainants will not be required to meet with the Title IX Coordinator in response to

the receipt of a mandatory report.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

This information can be found under the University, Title IX Sex Discrimination Policy – under

Section VI, item G.

https://www.cedarville.edu/offices/title-ix/policy/reporting-prohibited-conduct-and-accessing-

supportive-measures

Campus Security - Authority and

Jurisdiction

The Director of Campus Security maintains overall responsibility for the operational and service-

related security functions for the university. Campus Security is organized as follows:

▪ Administrative Director of Campus Security

▪ Administrative Director of Campus Safety & Risk Management

▪ One field captain – responsibilities include shift operations, security operations, parking

management, and officer training.

▪ Field sergeant or designee – responsibilities include evening shift operations supervision

and officer training

▪ Department secretary and office staff

▪ Access control division with one supervisor (rank of lieutenant) and three technicians

who service and manage doors/locks, keys, door hardware and surveillance cameras

▪ Six full-time security patrol officers

▪ One part-time security patrol officer

▪ Student security patrol officers (cadets) ranging from six to eight persons

The officers working with the department are primarily selected based on prior experience and

training in private security, police, fire, military, or emergency medical service. Most of the

officers have degrees in criminal justice/police science, have specialized security training, or, in

the case of students, are involved in working toward completing their degree. Training includes,

but is not limited to, legal updates and issues, crime prevention strategies, safety, fire and

evacuation response, emergency preparedness, report writing, CPR/basic first aid, and self-

defense and crisis intervention training.

Most full-time and part-time officers are certified in the use of tasers, pepper spray, and asp

batons and are authorized to carry these nonlethal weapons while on duty. The director and most

members of the supervisory and patrol staff are also trained and OPOTC (Ohio Peace Officer

Training Commission) state certified to carry firearms while in the course of their duties as

private security personnel. In addition, they undergo tactical training on a regular basis that

involves responding to crisis situations or acts of violence that may occur on campus.

Campus Security Department personnel function as professional security officers. This means

that they do not have police authority or powers of arrest in the state of Ohio. Since the majority

of the University is located within the village of Cedarville and Greene County, the Cedarville

Police Department serves as the primary jurisdictional authority responsible for investigating

crimes on campus. Depending on the case, the Greene County Sheriff's Department may assume

ultimate control or assist with any investigation within the village. The University also has a

contract agreement with the village police to assist with:

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

▪ Traffic control on the public roadways located adjacent to the University

▪ Providing law enforcement coverage for Campus Security when special events are held at

the University that may demand a heightened level of safety and security

In general, serious criminal offenses, such as those included in the Campus Security Report

Crime Statistics section, are reported to the local police for investigation and oversight. Cases

involving minor offenses, such as petty theft, criminal mischief, trespassing, disorderly conduct,

vandalism, etc., are reported to the local police depending on the nature and seriousness of the

offense and joint investigative efforts are deployed to manage these matters. Regardless of the

nature of the offense, individual perpetrators may be arrested and charged in accordance with

state and local laws. Infractions involving University rules and regulations are promptly reported

to Student Life for disciplinary action. The Cedarville Police and Campus Security have a mutual

agreement of understanding on reporting and investigating criminal matters.

Campus Security personnel work closely with the local police and have direct radio

communication with them on a 24-hour-a-day basis. Cedarville University is part of the Greene

County 911 Emergency Notification System. Situations occurring in the village, township, or

county that may impact the University are brought to the attention of Campus Security by the

local police or county sheriff’s department. Some of these situations may involve students

residing in off campus rental properties within the village or township that are not owned or

operated by the University. The University does not own or operate housing used for student

fraternity or sorority organizations.

Campus-wide - Emergency Notification

(Alert) Procedure

If it becomes necessary to notify the entire campus of a significant emergency or dangerous

situation involving an immediate threat to the health or safety of students, faculty, and staff, the

University has developed a campus alert procedure. Alerts may include, but are not limited to,

notifications for campus closings or delays due to inclement weather, tornado warnings, campus-

wide power or utility failure, the need for immediate building evacuation, fire/explosion, and

potential or actual acts of campus violence.

Campus-wide notifications will come from our Mass Emergency Notification System. All

members of the campus community are automatically signed up for this free service with the

number provided during the application process. This system calls office, home, and cell phone

numbers and sends texts and emails.

Two different kinds of alerts may be issued to the campus community:

Timely Warnings – will primarily be issued to the campus for Clery Act crimes only. These

events are narrower in scope and may affect a smaller segment of the campus, such as burglary

with theft occurring in one particular building on campus. A timely warning may also focus on

crimes that have occurred in the past but now constitute an ongoing threat, anywhere on

university-owned property or in close proximity. Typically, these notices are issued as soon as

pertinent information is available in a manner that is timely and that will aid in preventing

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

similar occurrences, unless issuing a notification will compromise efforts to contain the

emergency as determined by law enforcement, emergency management, and University officials.

In the case of a “timely warning,” the Campus Security or Campus Safety Director may issue the

warning or delegate this responsibility to the Student Life deans, as it may involve resident

facilities on campus. In less threatening situations, the campus email system may be used to

inform a smaller group to take precautions, such as a reminder to secure their room doors in a

situation where money or other items are being taken from student rooms located in a specific

residence hall facility.

Emergency Notifications – will primarily be issued for emergencies that are much wider in

scope, may be currently occurring, and involve situations that pose an imminent threat to the

campus community. This could include tornado warnings or a violent threat such as a report of

an active shooter. These notifications are issued upon confirmation of a dangerous actual or

threatening situation by the local police, Campus Security, Student Life, or other administrative

departments at the University. These notifications would be sent out to the entire student body

and faculty/staff by utilizing our Mass Emergency Notification System. The primary persons

responsible for this task are the Director of Campus Security or the Director of Campus Safety

and Risk Management. The Director of Public Relations may be delegated to perform this task if

so directed.

The Cedarville Police Department also maintains immediate communication with the campus in

the event that it becomes aware of a situation in the local community that may warrant a

notification to the campus. The following is an overview of how notifications are made to the

campus.

An immediate alert (generally 1–15 minutes after the emergency situation is reported, if

possible). This may include tactical instructions to building occupants.

▪ Campus-wide Mass Emergency Notification System will be initiated that alerts students,

faculty, and staff of the emergency situation via text message, voice mail, email, or alert

messages that will appear throughout public areas on campus where large screen TVs are

located.

▪ Patrol vehicles may be used to drive through the campus, sounding sirens and making

appropriate PA announcements. In some law enforcement situations, this method may not

be desirable.

▪ Direct contacts to the major facilities on campus may be conducted by Campus Security,

the police, assigned Physical Plant personnel, or phone contacts made by the campus

telephone operators.

▪ The campus computer network may also be used to send out an email to the entire

campus community separate from the mass notification system.

An Emergency Alert (generally 15-60 minutes after the emergency situation is reported if

possible). This includes further emergency announcements or instructions. The same methods as

outlined in the immediate alert may be utilized.

An Advisory Alert (generally 1-24 hours after the emergency situation is reported if

possible). This includes updates, warnings or potential threats, and announcements.

▪ The Campus Mass Emergency Notification system can be utilized, or it may be

appropriate to send an email using the campus computer network.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

In the event of situations where an immediate alert may not be necessary, notifications are generally

initiated by using the campus computer email system or may appear in the Campus Today daily

email update to faculty and staff. This may include, but is not limited to, situations regarding theft

from vehicles in campus parking lots, reports of vandalism, or observed suspicious activity. These

are generally situations that are less threatening and not considered Clery reportable incidents, but it

may be prudent to alert members of the campus community to take precautions to prevent further

incidents.

Information on Emergency Drills and Exercises:

At Cedarville University, the emergency alert system is tested for effectiveness at least once

annually during the academic school year. Additional tests may be performed as determined by

the Campus Security director and/or University administration. Tests are typically announced in

advance to members of the campus community, and the campus emergency response and

evacuation procedures are included within the text message and/or email.

In addition to the test, the University schedules drills/training exercises that are designed to

evaluate and review our ability to respond to certain emergency situations. For reporting years

2020 through 2022, drills/exercises were held that focused on dealing with active shooter and

threat assessment situations that were staged in several of our campus academic buildings using

actors and/or law enforcement expert(s). All test/drills are recorded in a report with the

description of the exercise, the date, time, details, and evaluation of the drill and whether it was

announced or unannounced.

In the summer of 2018 and fall semester of 2019, the University also held tabletop drills that

tested our Emergency Communications Plan. These focused on active shooter and bomb threat

scenarios. Participants included members of our crisis communications team, administrators, and

campus security officials. In the fall of both years, evacuation drills were conducted at several

residence halls, using the fire alarm system as well as our emergency alert notification system.

Campus Security and Residence Life staff participated with this event. This helped evaluate the

effectiveness of our Fire Procedure Plans for campus residence halls.

In addition, in preparation of the new school year in August 2020 and in view of the COVID-19

pandemic, a tabletop drill was conducted for all of the Administrative Cabinet members

including the President and University Medical Director. Safety procedures and campus

protocols were reviewed to help the University further develop our response strategies for

medical evaluation, testing, isolation, and quarantine procedures.

In the fall of 2017, a special presentation was provided for all faculty/staff in the Run, Hide, and

Fight active shooter response procedures (see p. 14, item 4). In the fall of 2019, a similar

presentation was presented to all members of the student community in one of the scheduled

chapel services. The presentation was conducted by a specialist in the field of Emergency

Preparedness.

* Note: Faculty/staff and students can add additional phone numbers for the emergency

notification (alert) system by accessing the myCU search portal. Once there, search under

“signup for Emergency Notifications” and complete the online application and submit.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

Emergency Evacuations, Lockdown, or

Sheltering in Place Procedures

Depending on the specific nature of an emergency situation, it may become necessary to

evacuate a building either completely, partially, or to lockdown or shelter in place. Faculty, staff,

and students should be aware of the different types of incidents that could result in utilizing these

methods to maintain the safety and security of the campus community. In order to alert and

maintain communications with all members of the campus, the mass emergency notification

system will be used as appropriate. Campus Security will take the leading role in facilitating

these procedures.

DEFINITIONS:

1. EVACUATION: Temporary but rapid removal of people from a building or portion of a

building that is threatened by an emergency situation, used as a rescue or precautionary

measure.

2. LOCKDOWN: A lockdown occurs when occupants of the facility are directed to remain

confined to a room/area with specific procedures to follow regarding locking of doors,

closing of windows/shades, seeking cover, etc. This procedure is implemented when a

criminal element is believed to be on the premises and officials expect that these measures

will minimize risk exposure of the occupants to the criminal element. Lockdowns necessitate

a law enforcement response and immediate intervention.

3. SHELTER IN PLACE: Sheltering in place is similar to a lockdown in that the occupants

are to remain on the premises but may need to be moved to a different part of the facility due

to an environmental event taking place outside of the facility, for example the release of a

chemical cloud in the area or a tornado warning situation. To evacuate the occupants may put

them at greater risk then sheltering them within the facility. However, it may be prudent to

move all of the occupants to another part of the facility to further minimize the risk of

exposure.

INCIDENT TYPES:

1. Fire or Explosion – detailed procedures have been outlined in our Fire Response Plans that

can be found on the Campus Security website under Emergency Procedures. These have

been summarized for you below.

If you are in a building where you observe an active fire, explosion, or smoke throughout the

corridors, in a classroom, or other areas of the building, do the following:

a) Activate a fire alarm pull station. Activating a pull station will sound the “audible horn

and strobe lights” throughout the building.

b) Notify 911 immediately and contact Campus Security (at least one person needs to

ensure that this has been accomplished). Give the exact location and nature of the

situation. Most buildings have fire systems that will automatically notify the fire

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

department but making a call will provide additional details of the situation to the 911

dispatcher.

c) Confine the fire by closing all the doors in the area and rescue anyone in immediate

danger, only if you can do so safely.

d) Evacuate the building via the nearest exit, in a controlled yet rapid manner. All persons

are to use the stairs, not elevators, during a fire alert situation. Persons exiting the

building should walk at least 50–100 feet from the building, keeping the main building

access clear for incoming emergency vehicles. This applies to ALL OCCUPANTS,

including faculty, staff, students, visitors, guests, contractors and vendors.

e) Remain Outside the building until the fire department and Campus Security has arrived

to assess the situation, which includes a search of the building for any remaining

occupants. Approval to return to the building is subject to the authorization of the fire

chief.

2. Gas Leaks/Strong Odors of Gas – if this condition occurs in any building on campus,

the fire alarm system is not to be used as it could become an ignition source that could

potentially contribute to an explosion.

The following steps should be taken:

a) Warn others in your area to leave the building immediately. While leaving in a

controlled and orderly manner, prop the exterior doors open using a door wedge, if

available, or by using nearby furniture such as a chair.

b) Notify 911 immediately and contact Campus Security (at least one person needs to

ensure that this has been accomplished). Give the exact location and nature of the

situation.

c) Follow steps D and E under the Fire Response procedures – evacuate and remain

outside until approval to return to the building is given by the fire chief.

3. Bomb Threat Situations – in the event that a threat is received, or a suspicious package

or device is observed, University administration, Campus Security, and law enforcement

will determine the course of action to be taken. Depending on the circumstances, you

may be instructed to evacuate the building.

4. Active Threat (Shooter) Situations – as indicated in the University Active Shooter

Response Plan that is posted on the Campus Security website under Emergency

Procedures, the University has adopted the Department of Homeland Security’s RUN,

HIDE, or FIGHT response method.

a) Run – evacuate the building or section of building where you are located as rapidly

as possible when you first learn of the threat, as long as it is safe for you to do so

without exposing yourself to further harm. You can exit through the exterior doors or

consider using a window, if necessary, by breaking your way out. Strike window

glass at the top or bottom corners. Leave your belongings behind. Keep your hands

visible if you see law enforcement or rescue personnel in the area. Move as far away

from the threat as possible.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

b) Hide – if you are unable to evacuate or you are located in another building away from

the immediate threat, then you should go into lockdown. This is accomplished by

going to a securable room and locking yourself inside, by barricading the doors with

desks, tables, chairs, file cabinets, or any other object that can prevent or slow down

entry by a perpetrator. Turn off the lights and turn down your cell phones. Pull shades

on the windows if applicable and remain quiet. Do not huddle together in one

location.

c) Fight – if all else fails and as a last resort, attempt to stop the perpetrator by any

means necessary. You can throw items at them to cause a distraction. Strike the

person with chairs, discharge a fire extinguisher at them, or wrestle them to the floor.

Act with physical aggression and commit yourself to your actions.

5. Power or Utility Failure – in the event that one of the campus academic or business

buildings, or a portion of a building, experiences a power outage in excess of 45 minutes

to one hour (this is the general time frame that portable emergency lights will maintain

power) and the building does not have an emergency generator that can sustain continued

occupancy, those facilities may be evacuated, partially determined by whether the failure

occurs during day-light or night hours.

Buildings with full generator capability that can maintain occupancy during power

outages:

a) Fitness Recreation and Callan Athletic Center

b) Dixon Ministry Center

c) Stevens Student Center

d) Health Sciences Center

e) Davis House (Campus Security building)

These evacuations procedures do not apply to residence halls because residence halls are

considered the on-campus living quarters for the student body.

6. Tornado Emergencies – during this type of emergency, occupants of all buildings

should not evacuate but go to the lowest level of the building that they are located in at

the time of the emergency and shelter in place in the innermost sections such as

restrooms, corridors, classrooms, and offices that are not near exterior walls and

windows. Avoid gyms or large auditorium facilities. Occupants of some buildings may be

directed to adjacent buildings.

More detailed instructions for each building on campus are contained on the Campus

Security website under Emergency Procedures.

7. Complete Campus Evacuation – this would typically be a planned and announced event

where the campus was experiencing a sustained loss of power, utilities, or severe damage

from a major environmental event such as tornado, earthquake, or another catastrophic

event. This response level would be considered rare.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

Crime Prevention and Information

Programs

Cedarville University Campus Security strives to conduct itself in a proactive manner. In

achieving this end, the following is a list of methods used on our campus to provide crime

prevention and information to our students and employees.

▪ Distribution of pertinent literature or PowerPoint presentations at the start of the

academic school year during the Getting Started Weekend parking registration process.

▪ Q&A opportunities via Campus Security promotion events, held during the academic

school year.

▪ Brochures available at the Campus Security office on a wide range of campus safety

issues.

▪ Periodic computer-generated emails relative to crime prevention and security information

sent to all members of the campus community.

▪ Timely reports of any threats to students or employees in a manner that will aid in

preventing similar occurrences. These reports are issued through the computer-generated

email system or through written or verbal information briefs provided by resident

directors, deans, or campus security personnel.

▪ Daily campus security patrols of the entire campus conducted 24/7 by foot, bicycle, or in

marked and unmarked vehicles.

▪ Security escort services offered after dark for individuals requesting escort to their

residence hall or to and from on-campus buildings and parking lots.

▪ Emergency telephones strategically installed throughout the campus property for quick

reporting of incidents and for making requests for security related assistance.

▪ Surveillance cameras located in strategic areas of the campus for investigative purposes.

Sexual Assault, Misconduct and

Harassment

The Violence against Women Reauthorization Act (VAWA) was signed into law on March 7,

2013. As a result, new obligations were imposed on colleges and universities under the Campus

Sexual Violence Elimination Act (SAVE Act) provision, Section 304. These obligations both

refined and clarified the existing legal requirements and have added changes that are

incorporated into our Annual Campus Security (Clery) Report. This policy addresses these

requirements and outlines the ways that we respond to them.

General Policy Statement

All forms of violence and sexual misconduct directed toward another person will be considered

unacceptable at Cedarville University. Of special note are acts that are sexually-oriented and

include:

1) Sexual assault – rape, fondling, incest, and statutory rape (Clery & Title IX Offenses)

2) Dating violence – VAWA (Clery & Title IX Offenses)

3) Domestic violence – VAWA (Clery & Title IX Offenses)

4) Stalking – VAWA (Clery & Title IX Offenses Offenses)

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

5) Sexual Harassment (Title IX Offense) – Quid Pro Quo and Unwelcome Conduct

Offenses involving items two (2) through four (4) were added to the Clery reportable crimes as a

result of VAWA regulations and are included in our campus security report in addition to crimes

listed in item one (1). Definitions have been provided to help you understand the nature of each

of these offenses. It is important to note that all of these offenses are considered a violation of the

law as well as University policy and should be reported to the appropriate University officials as

well as law enforcement.

In addition, on August 14, 2020, the Department of Education issued new requirements

addressing changes to the Title IX regulations regarding sexual harassment. In order to comply

with these regulations, the University has revised its policy, which can be found at:

cedarville.edu/titleIXpolicy

The prohibitions in this policy apply to all University community members, including students,

faculty, administrators, staff, volunteers, vendors, independent contractors, visitors, alumni, and

any individuals regularly or temporarily employed, studying, living, visiting, conducting

business, or having any official capacity with the University or on university property. In

particular, off-campus conduct is subject to this policy if the conduct occurred in the context of

an education program or activity of the University or had continuing adverse effects on campus

or in an off-campus education program or activity.

Sexual harassment is antithetical to biblical and academic values and to a work environment free

from the fact or appearance of coercion. Sexual harassment is a form of sex discrimination, a

violation of university policies, and may result in serious disciplinary action.

There are six types of prohibited conduct that qualify as “sexual harassment” as defined by the

federal Title IX regulations in 34 C.F.R. 106.30, each of which is defined more specifically in

the University’s Title IX policy. They are: (1) quid pro quo, (2) unwelcome conduct, and the

additional four (4) Clery Act offenses previously mentioned.

Clery Act and Title IX Definitions

For purposes of this report, the definition of sexual assault meets the FBI’s Uniform Crime

Reporting system and is outlined below, also included are the definitions for VAWA and Title

IX offenses.

Sexual Assault – any sexual act directed against another person, without the consent of the

victim, including instances where the victim is incapable of giving consent.

i. Rape: The penetration, no matter how slight, of the vagina or anus with any body part or object,

or oral penetration by a sex organ of another person, without the consent of the victim.

ii. Fondling: The touching of the private parts of another person for the purpose of sexual

gratification, without the consent of the victim, including instances where the victim is incapable

of giving consent because of his/her age or because of his/her temporary or permanent mental

incapacity.

iii. Incest: Sexual intercourse between persons who are related to each other within the degrees

wherein marriage is prohibited by law.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

iv. Statutory Rape: Sexual intercourse with a person who is under the statutory age of consent.

Dating Violence – violence committed by a person who is or has been in a social relationship of

a romantic or intimate nature with the victim.

The existence of such a relationship shall be based on evidence such as the reporting party’s

statement and with consideration of the length of the relationship, the type of relationship, and

the frequency of interaction between the persons involved in the relationship.

For the purposes of this definition –

a. Dating Violence includes, but is not limited to, sexual or physical abuse or the threat of such

abuse.

b. Dating Violence does not include acts covered under the definition of domestic violence.

Any incident meeting this definition is considered a crime for the purposes of Clery Act reporting.

In the state of Ohio, there is no specific dating violence criminal code. Offenders will be charged

using the appropriate criminal code based on the offense.

Domestic Violence – a felony or misdemeanor crime of violence committed –

i. By a current or former spouse or intimate partner of the victim.

ii. By a person with whom the victim shares a child in common.

iii. By a person who is cohabitating with, or has cohabitated with, the victim as a spouse or intimate

partner.

iv. By a person similarly situated to a spouse of the victim under the domestic or family violence

laws of the jurisdiction.

v. By any other person against an adult or youth victim who is protected from that person’s acts

under the domestic or family violence laws of the jurisdiction in which the crime of violence

occurred.

For the purposes of complying with the requirements of the Violence against Women Act (VAWA),

any incident meeting this definition is considered a crime for the purposes of Clery Act reporting.

Stalking – engaging in a course of conduct directed at a specific person that would cause a reasonable

person to

i. Fear for the person’s safety or safety of others; or

ii. Suffer substantial emotional distress.

iii. For the purposes of this definition –

a. Course of conduct means two or more acts, including, but not limited to, acts which the

stalker directly, indirectly, or through third parties, by any action, method, device, or

means follows, monitors, observes, surveils, threatens, or communicates to or about, a

person, or interferes with a person’s property.

b. Reasonable person means a reasonable person under similar circumstances and with

similar identities to the victim.

c. Substantial emotional distress means significant mental suffering or anguish that may, but

does not necessarily, require medical or other professional treatment or counseling.

Sexual Harassment – Title IX Sexual Harassment includes any of the following:

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

i. Quid Pro Quo - Conduct on the basis of sex where a university employee conditions the

provision of an aid, benefit, or service of the University on an individual’s participation

in unwelcome sexual conduct.

ii. Unwelcome Conduct - Unwelcome conduct on the basis of sex determined by a

reasonable person to be so severe, pervasive, and objectively offensive that it effectively

denies a person equal access to the recipient’s education program or activity.

Ohio Revised Code (ORC) Definitions:

Ohio provides definitions of sexual offenses that differ somewhat from those of the FBI. When a

sex offense occurs and the perpetrator is referred to criminal court, they are normally charged

under the provisions of the ORC. Those codes are listed and the described below in italics.

2907.02 Rape.

(A)(1) No person shall engage in sexual conduct with another who is not the spouse of the

offender or who is the spouse of the offender but is living separate and apart from the offender,

when any of the following applies:

(a) For the purpose of preventing resistance, the offender substantially impairs the other

person’s judgement or control by administering any drug, intoxicant, or controlled substance to

the other person surreptitiously or by force, threat of force, or deception.

(b) The other person is less than thirteen years of age, whether or not the offender knows the age

of the other person.

or physical condition or because of advanced age, and the offender knows or has reasonable

cause to believe that the other person’s ability to resist or consent is substantially impaired

because of a mental or physical condition or because of advanced age.

(2) No person shall engage in sexual conduct with another when the offender purposely compels

the other person to submit by force or threat of force.

2907.03 Sexual battery.

(A) No person shall engage in sexual conduct with another, not the spouse of the offender, when

any of the following apply:

(1) The offender knowingly coerces the other person to submit by any means that would prevent

resistance by a person of ordinary resolution.

(2) The offender knows that the other person’s ability to appraise the nature of or control the

other person’s own conduct is substantially impaired.

(3) The offender knows that the other person submits because the other person is unaware that

the act is being committed.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

(4) The offender knows that the other person submits because the other person mistakenly

identifies the offender as the other person’s spouse.

(5) The offender is the other person's natural or adoptive parent, or a stepparent, or guardian,

custodian, or person in loco parentis of the other person.

(6) The other person is in custody of law or a patient in a hospital or other institution, and the

offender has supervisory or disciplinary authority over the other person.

(7) The offender is a teacher, administrator, coach, or other person in authority employed by or

serving in a school for which the state board of education prescribes minimum standards pursuant to

division (D) of section 3301.07 of the Revised Code, the other person is enrolled in or attends that

school, and the offender is not enrolled in and does not attend that school.

(8) The other person is a minor, the offender is a teacher, administrator, coach, or other person in

authority employed by or serving in an institution of higher education, and the other person is

enrolled in or attends that institution.

(9) The other person is a minor, and the offender is the other person's athletic or other type of coach,

is the other person's instructor, is the leader of a scouting troop of which the other person is a

member, or is a person with temporary or occasional disciplinary control over the other person.

(10) The offender is a mental health professional, the other person is a mental health client or patient

of the offender, and the offender induces the other person to submit by falsely representing to the

other person that the sexual conduct is necessary for mental health treatment purposes.

(11) The other person is confined in a detention facility, and the offender is an employee of that

detention facility.

(12) The other person is a minor, the offender is a cleric, and the other person is a member of, or

attends, the church or congregation served by the cleric.

(13) The other person is a minor, the offender is a peace officer, and the offender is more than two

years older than the other person.

2907.04 Unlawful sexual conduct with minor.

(A) No person who is eighteen years of age or older shall engage in sexual conduct with another,

who is not the spouse of the offender, when the offender knows the other person is thirteen years of

age or older but less than sixteen years of age, or the offender is reckless in that regard.

2907.05 Gross sexual imposition.

(A) No person shall have sexual contact with another, not the spouse of the offender; cause another,

not the spouse of the offender, to have sexual contact with the offender; or cause two or more other

persons to have sexual contact when any of the following applies:

(1) The offender purposely compels the other person, or one of the other persons, to submit by force

or threat of force.

(2) For the purpose of preventing resistance, the offender substantially impairs the judgment or

control of the other person or of one of the other persons by administering any drug, intoxicant, or

controlled substance to the other person surreptitiously or by force, threat of force, or deception.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

(3) The offender knows that the judgment or control of the other person or of one of the other persons

is substantially impaired as a result of the influence of any drug or intoxicant administered to the

other person with the other person's consent for the purpose of any kind of medical or dental

examination, treatment, or surgery.

(4) The other person, or one of the other persons, is less than thirteen years of age, whether or not

the offender knows the age of that person.

(5) The ability of the other person to resist or consent or the ability of one of the other persons to

resist or consent is substantially impaired because of a mental or physical condition or because of

advanced age, and the offender knows or has reasonable cause to believe that the ability to resist or

consent of the other person or of one of the other persons is substantially impaired because of a

mental or physical condition or because of advanced age.

(B) No person shall knowingly touch the genitalia of another, when the touching is not through

clothing, the other person is less than twelve years of age, whether or not the offender knows the age

of that person, and the touching is done with an intent to abuse, humiliate, harass, degrade, or

arouse or gratify the sexual desire of any person.

2907.06 Sexual imposition.

(A) No person shall have sexual contact with another, not the spouse of the offender; cause another,

not the spouse of the offender, to have sexual contact with the offender; or cause two or more other

persons to have sexual contact when any of the following applies:

(1) The offender knows that the sexual contact is offensive to the other person, or one of the other

persons, or is reckless in that regard.

(2) The offender knows that the other person’s, or one of the other person's, ability to appraise the

nature of or control the offender's or touching person's conduct is substantially impaired.

(3) The offender knows that the other person, or one of the other persons, submits because of being

unaware of the sexual contact.

(4) The other person, or one of the other persons, is thirteen years of age or older but less than

sixteen years of age, whether or not the offender knows the age of such person, and the offender is at

least eighteen years of age and four or more years older than such other person.

(5) The offender is a mental health professional, the other person or one of the other persons is a

mental health client or patient of the offender, and the offender induces the other person who is the

client or patient to submit by falsely representing to the other person who is the client or patient that

the sexual contact is necessary for mental health treatment purposes.

2919.25 Domestic violence.

(A) No person shall knowingly cause or attempt to cause physical harm to a family or household

member.

(B) No person shall recklessly cause serious physical harm to a family or household member.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

that the offender will cause imminent physical harm to the family or household member.

2903.211 Menacing by stalking.

(A)(1) No person by engaging in a pattern of conduct shall knowingly cause another person to

believe that the offender will cause physical harm to the other person or cause mental distress to the

other person. In addition to any other basis for the other person's belief that the offender will cause

physical harm to the other person or the other person's mental distress, the other person's belief or

mental distress may be based on words or conduct of the offender that are directed at or identify a

corporation, association, or other organization that employs the other person or to which the other

person belongs.

(2) No person, through the use of any electronic method of remotely transferring information,

including, but not limited to, any computer, computer network, computer program, or computer

system, shall post a message or use any intentionally written or verbal graphic gesture with purpose

to do either of the following:

(a) Violate division (A)(1) of this section;

(b) Urge or incite another to commit a violation of division (A)(1) of this section.

(3) No person, with a sexual motivation, shall violate division (A)(1) or (2) of this section.

Reporting of Incidents:

The University strongly encourages any person who has been sexually assaulted or has become a

victim of any of the offenses mentioned in these policies, either on or off-campus, to contact the

police immediately along with the appropriate campus authorities. Campus Security, Residence

Life, and/or the Title IX Coordinator’s office can assist in notifying the appropriate authorities.

When reported to campus authorities, the University will provide a written explanation to the

students of his/her rights and options. The University will attempt to comply with a reasonable

request from a student regarding the report. For further information regarding sexual

harassment, abuse, and/or discrimination, see the University’s Title IX – Sex Discrimination

Policy.

In the case of sexual assault, time is a critical factor in reporting an incident, as evidence

collection and preservation is a key factor in providing proof of the criminal offense. If the

victim would like to obtain counseling prior to contacting law enforcement, the Family Violence

Prevention Center of Greene County may be contacted at 937-426-2334

For our local area, which is within the village of Cedarville, located in Greene County, Ohio,

sexual assault and other criminal offenses are reported to one of the law enforcement agencies

mentioned in the list provided. These are the Cedarville Police Department and/or the Greene

County Sheriff’s Department. You may also receive confidential help from some of the other

resources indicated in this list that may be helpful in assisting you in determining whether and

how to make such reports.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

Who to Contact for Help:

▪ Incidents within the village: Cedarville Police Department – 937-697-5107; if no one

answers, contact 911. The Police Department is located at 68 East St., Cedarville, OH

45314.

▪ Incidents outside the village: Greene County Sheriff’s Office – 937-376-5111, or you

may contact 911 and request a deputy.

▪ On-campus incidents: contact Campus Security – 937-239-6491 or 999 from a campus

phone. Available 24/7. You may also contact Campus Security for any incidents that

occurred off-campus, and an officer will assist you.

▪ Greene County Prosecutor’s Office – Victim/Witness Division: 937-562-5087, after

hours 937-376-5111.

▪ Family Violence Prevention Center of Greene County 24-hour crisis hotlines, 937-426-

2334 or 937 372-4552, http://www.violencefreefutures.org/ Ohio Sexual Violence

Helpline, 24-hours, 844-644-6435 (OHIO HELP)

▪ National Suicide Prevention Lifeline, 24 hours, call or text to 988.

▪ Residence Life Department– 937-766-7872

▪ Cedarville University Office of Counseling Services, 937-766-7855

▪ Visa and immigration assistance – Director of International Student Services – 937-766-

7982

▪ Shannon Berkheiser is the Title IX Coordinator, whose office is located on campus in

the Dixon Ministry Center, room 180, adjacent to the Christian Ministries department.

Ms. Berkheiser can be reached by calling 937-766-7777 or by emailing:

[email protected]

It should be stressed that contacting the police or victim’s assistance center does not

automatically obligate the victim to prosecute; however, remaining confidential may limit the

University’s ability to respond. A report will:

▪ Assure that a victim of sexual assault receives the necessary medical treatment and tests.

▪ Provide the opportunity to collect evidence helpful in prosecution, which cannot be

obtained later.

▪ Assure the victim has access to confidential counseling from counselors specially trained

in the area of sexual crisis intervention.

▪ Assist with providing resources or legal protection for the victim including stalking

situations.

It is the victims’ option to, or not to, notify and seek assistance from law enforcement and

campus authorities. It is strongly emphasized, however, that seeking assistance from one or more

of the groups mentioned in this document is recommended. In all cases, victims will be informed

of their rights and options by the University. This information will be provided for them in

writing from the Residence Life, Campus Security, and/or Title IX Coordinator’s offices.

Voluntarily Seeking Help:

It is not the practice of the University to pursue disciplinary action against a complainant or

witness for his or her improper use of alcohol or drugs, provided that such person is acting in

good faith as a complainant or witness to the events of an incident of sexual or interpersonal

violence or misconduct. Supportive measures are non-disciplinary, non-punitive individualized

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

services offered as appropriate, as reasonably available, and without fee or charge to the

complainant or the accused (“respondent” using Title IX language) before or after the filing of a

formal complaint or where no formal complaint has been filed or in the case of filing a report

with law enforcement. Such measures are designed to restore or preserve equal access to the

University’s education program or activity without unreasonably burdening the other party,

including measures designed to protect the safety of all parties or the University’s educational

environment, or deter sexual harassment or retaliation. Supportive measures include protective

measures as the term is used in the Clery Act and its regulations as outlined in this document.

Examples of supportive measures include access to counseling, mutual No Contact Directives,

alternative housing, leaves of absence, and other options as outlined in the Title IX Sex

Discrimination Policy.

Definition of Consent:

As indicated under the University Title IX, Sex Discrimination Policy, state law, and federal law,

all sexual activity requires consent. Such consent is defined as clear, unambiguous, and voluntary

agreement between the parties to engage in sexual activity. Consent as defined in the Cedarville

University Title IX, Sex Discrimination Policy describes certain applications beyond most state

criminal law definitions of that term and, for this reason, students and employees should review

the Title IX policy to ensure a thorough understanding of consent for the purposes of institutional

policy. The University affirms that sexual relationships are designed by God to be expressed

solely within a marriage between husband and wife. Sexual acts of any kind outside the confines

of marriage are inconsistent with biblical principles and are prohibited by university policies.

Consent cannot be obtained from someone who is not of legal age to consent, who is asleep, or

otherwise mentally or physically incapacitated, whether due to alcohol, drugs, or some other

temporary or permanent, physical, or mental disability or condition. If a person is unconscious or

unaware that sexual activity is occurring, consent is not possible. An individual cannot claim that

sexual activity was consensual if the individual knows or reasonably should have known that the

other party was incapable of making a rational, reasonable decision regarding consent. Consent

cannot be obtained by threat, coercion, or force. Agreement given under such conditions does not

constitute consent.

Investigation and Disciplinary Action

Reported offenses will be investigated according to the appropriate University policies and

procedures. To determine whether a policy violation has occurred, the University bases decisions

on the “preponderance of the evidence.” In legal terms, a preponderance of evidence means that

a party has shown that its version of facts, causes, damages, or fault is more likely than not the

correct version.

Those accused of these offenses will be handled in accordance with policies and procedures

contained in the appropriate policy:

1) The weblink for the 2023–24 Student Handbook located under “Cedarville Experience”

has access to both the undergraduate and graduate student versions, “Respect for others,”

pp.12-13 and the “Judicial System,” pp. 24-25. An overview of the levels of disciplinary

action for students has been included in this narrative.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

a) Personal Caution — a warning to the student that a violation of the Cedarville

Covenant or the Residence Hall Guidelines has occurred and that continuing or

repeating the behavior may result in additional sanctions. An accumulation of five

Personal Cautions will result in an Official Warning.

b) Official Warning — assessed for an accumulation of five or more personal cautions,

patterns of misconduct, or violations that are more serious in nature. An Official

Warning indicates that if immediate changes in behavior do not occur, the student

will begin to lose some of the privileges associated with being a member of this

community.

c) Probation — Students are not allowed to hold leadership positions on campus

(including SGA-sponsored positions or leadership roles within student organizations)

at the discretion of the Student Life deans. Students will be required to meet regularly

with a mentor for accountability. Additional expectations may also apply.

Additionally, the student’s academic advisors, dean, and the department chair of the

student’s academic program will be notified.

d) Dismissal — this is reserved for:

(a) Unresolved patterns of misconduct

(b) Refusal to submit to less punitive forms of correction in a spirit of repentance

(d) Behaviors with potential to significantly impact the spiritual, physical, or

emotional well-being of other members of the University

(e) Behaviors that endanger the safety and security of other students, the University,

or the surrounding community

Dismissal can be immediate or at the end of the semester, depending on the nature

and timing of the offense and the discretion of the Student Life deans. Dismissals can

be without the benefit of a refund or retention of course credit completed during the

semester in which dismissal occurs. Behaviors most likely to result in dismissal

include patterns of disregard for university standards, violations of standards related

to alcohol and other controlled substances, serious acts of disrespect or harm to

members of the University family, violations of state or federal law, major violations

of academic integrity, and actions threatening institutional security.

e) Disciplinary Withdrawal — occasionally, a student will withdraw voluntarily or at the

request of the Student Life deans before a disciplinary process is complete.

Sometimes this occurs when a sanction for a major violation of university standards

takes place at the very end of a semester or between semesters. In such cases, the

student’s record will list the Disciplinary Withdrawal rather than Dismissal.

f) Appeal Process – in order to ensure that each student is treated fairly and receives due

process, the University has established an appeal process that includes a hearing

board. The appeal process and other information regarding judicial sanctions are

available in the student handbook.

2) The University Title IX – Sex Discrimination Policy.

Formal complaints filed under this Policy will be investigated. Those formal complaints

alleging Title IX Sexual Harassment will be adjudicated via a hearing process as outlined

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

in the Policy. Other formal complaints will be adjudicated by the investigator. Sanctions

are outlined in the Policy.

This policy also includes legal actions taken against those committing offenses as defined

in the Ohio Revised Code (ORC), in addition to university sanctions and disciplinary

actions.

The University officials conducting hearings and investigations are trained on how to

handle proceedings in such a way as to “protect the safety of victims” and “promote

accountability,” while following a prompt, fair and impartial process. The accuser and

accused (complainant or respondent) are entitled to the same opportunities to have others

present during an institutional disciplinary proceeding, including the opportunity to be

accompanied to any related meeting or proceeding by an advisor of their choice. The

accuser and accused should be notified “simultaneously” and “in writing” of the outcome

of the proceeding, appeal procedures, any change to the result before it becomes final,

and when the result becomes final. In accordance with the Clery Act, if the alleged victim

is deceased as a result of such crime or offense, the next of kin of such victim (usually a

parent) will be treated as the alleged victim for purposes of this policy.

The steps and timetables involved in this process have been outlined in the University

Title IX, Sex Discrimination Policy. It must be stressed that both faculty/staff and

students are subject to disciplinary action and/or sanctions for violations of these laws

and standards of conduct.

The victim’s confidentiality will be protected as much as practically and legally possible,

including record-keeping that excludes personally identifiable information on victims

such as phone numbers, addresses, social security numbers, and other forms of

information. Any “timely reports” sent to the campus community for crimes considered

to be a threat to other students and employees will withhold the names of victims.

3) Disciplinary Standards and Procedures in the University Personnel Policy Handbook,

Faculty Policy Handbook, and Staff Handbook for other offenses not relating to Title IX

Sex Discrimination.

Possible Sanctions Imposed:

As a result of the investigation and hearing, sanctions may be issued that include a warning,

reprimand, educational interventions, counseling, community service, restitution, probation, no

contact orders, suspension, dismissal, termination, and other restrictions as to access and use of

University facilities, property, or activities. Depending on the severity of the situation, legal

restraint and protective orders for the victim may be obtained from the public courts. These

measures will be provided in writing for the victim and will be undertaken regardless of whether

the matter is under investigation by the police or being handled exclusively by the University.

The University will accommodate a student’s reasonable request if available in changing classes

and living situations subsequent to an incident of sexual or interpersonal violence or misconduct.

This may also involve transportation assistance if necessary.

These arrangements are typically made by Student Life in conjunction with other members of the

University administrative team, such as the Campus Security Director, University Attorney, and

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

Title IX Coordinator. In the case of faculty/staff related incidents, University Human Resources

will also be involved. If the victim of an offense reports the matter to law enforcement

authorities, the accused may be subject to a separate investigation by the police and subsequent

prosecution, in addition to any sanctions and actions taken by the University.

The following sanctions may be imposed for the different categories of sexual misconduct and

related offenses.

▪ Sexual Assault (includes rape, fondling, incest, statutory rape) and Dating Violence – as

it applies to students, while the case is under investigation, restrictions and no contact

orders will be imposed. If the accused has been arrested by the police, the accused will be

removed from campus due to the serious nature of the charges, pending final adjudication

by the University and the public court system.

For faculty/staff, the accused employee will be placed on administrative leave with no

contact orders issued. As a result, the accused is removed from campus until the case

with the University has reached final adjudication, which may precede final legal

determination by the public court system.

It is possible that the University may find an accused at fault for violating University

standards even if the accused is not convicted of the offense in the public courts.

Moreover, the University may support the legal determination by the courts if the accused

is legally convicted of the offense. Those found guilty of such offenses may be dismissed

from the University and/or discharged from employment.

▪ Domestic/Dating Violence – while the case is under investigation, restrictions and no

contact orders will be imposed and, in some cases where it may be in the best interest of

the victim and University, an accused employee may be placed on administrative leave

or, in the case of a student, removed from campus until the matter can be completely

adjudicated both by the University and public courts system.

▪ Stalking – the same sanctions would be in effect as in the case of domestic/dating

violence.

▪ Title IX Sex Discrimination Complaints – the same sanctions mentioned in this section

may apply depending on the details of individual situation. For further details please refer

to the Title IX, Sex Discrimination Policy, Section VII - D – under Formal Resolution,

item 9.

Retaliation and False Complaints:

Retaliation means to intimidate, threaten, coerce, or discriminate against any individual for the

purpose of interfering with any right or privilege secured by Title IX or its regulations, or

because the individual has made a report or complaint, testified, assisted, or participated or

refused to participate in any manner in an investigation, proceeding, or hearing under Title IX

regulations or in exercising their legal rights to file a police report.

Intimidation, threats, coercion, or discrimination, including charges against an individual for

code of conduct violations that do not involve sex discrimination or sexual harassment, but arise

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

out of the same facts or circumstances as a report or complaint of sex discrimination, or a report

or formal complaint of sexual harassment, for the purpose of interfering with any right or

privilege secured by Title IX or its regulations, constitutes retaliation.

The exercise of rights protected under the First Amendment does not constitute retaliation.

Charging an individual with a code of conduct violation for making a materially false statement

in bad faith in the course of a grievance proceeding does not constitute retaliation. A

determination regarding responsibility, alone, is not sufficient to conclude that any party made a

materially false statement in bad faith.

The Title IX Coordinator shall determine whether allegations of retaliation shall be included in

the handling of a Formal Complaint, or whether they shall be referred to Student Development,

Human Resources, or an appropriate Vice President for handling in accordance with procedures

for addressing violations of University policies.

Any complainant who knowingly makes false charges alleging violations of University policy or

the law may be subjected to disciplinary action. A good faith complaint which is later not

substantiated is not considered to be a false complaint.

This same information can be found under section VIII. – items A and B of the Cedarville

University Title IX Sex Discrimination policy.

Education and Awareness Programs

The University has established training and awareness programs for those serving in positions as

campus security authorities. These include (also listed on p. 7-8):

▪ Campus security personnel

▪ Associate deans of resident life, resident directors and resident assistants

▪ Directors of campus experience and activities

▪ Directors of athletics, athletic team coaches

▪ Faculty advisor to student groups

▪ Student life counselors (exempted officials include pastoral and professional counselors)

▪ Medical director of university medical services

▪ Physicians/nurse practitioners of university medical services

▪ Study abroad coordinators

▪ Title IX coordinator or those with associated responsibilities

Sexual Violence, Sexual Harassment, and Prevention and Intervention training is conducted on

an annual basis as facilitated by the Title IX Coordinator and has included formal classroom

instruction and feedback sessions. Personnel have participated in special webinars, Title IX

training, forensic experiential trauma training for victims of sexual assault, sessions on how to

conduct campus sexual assault investigations, and other related programs. The campus legal

office retains training records of all such programs. A campus-wide email is also distributed

reminding all CSAs of their responsibilities to promptly report all incidents of sexual assault and

misconduct that have been brought to their attention as outlined in this policy. This includes, but

is not limited to, Campus Security and/or our Title IX Coordinator (refer to p.8).

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

In addition to this, all faculty and staff are required to complete our sexual harassment online

training program when initially hired and a refresher class every two years. This training also

requires each employee to review the Title IX, University Sex Discrimination Policy. All

training is documented by University Human Resources.

The University has educational materials pertaining to sexual assault and misconduct available in

the Campus Security office located in the Stevens Student Center (SSC) adjacent to the upper-

level Information Desk. The office is open on a Monday–Friday basis, from 8 a.m. to 4:30 p.m.

A pilot program was conducted in the 2014–2015 academic school year to review matters of

sexual misconduct with residence hall students within a small-group setting. In the spring

semester of 2016, all residential students participated in mandatory meetings with their resident

directors pertaining to sexual assault and misconduct. Since 2016, all incoming students receive

the same training through an online learning platform that is incorporated into their Physical

Activity and Healthy Living (PAHL) training course.

During August and September of 2020, training in the newly updated Title IX regulations and

University policy was conducted on campus for all faculty and staff by the Bricker and Eckler

Law Firm. In addition, all of the deans, residence life staff and campus security staff received

similar training by our university legal counsel. Videos of the training are available on the

University Title IX website, which can be accessed by all faculty and staff.

Since that time, specialized training has been provided to members of the Title IX Coordinator

and Investigative Team as follows:

▪ Title IX Team Training (September 2020)

▪ Title IX Coordinator Training Course (September – December 2020)

▪ ODHE Advanced Title IX Coordinator Training – same time frame

▪ Advanced Title IX Coordinator Training – same time frame

▪ Ohio Department of Higher Education Title IX Investigator Training (January 2021)

▪ Civil Rights Investigator Level Two (February 2021)

▪ Vicarious Trauma Training (May 2021)

▪ Informal Resolution Boot Camp, Bricker & Eckler (June 2021)

▪ Civil Rights Investigator Level Three: Practical Skills (July 2021)

▪ ODHE Advanced Title IX Investigator Training (June 2021)

▪ ODHE Title IX Investigator Training

▪ Civil Rights Investigator Level Three (July 2021)

▪ Investigations Involving Student Athletes: Issues to Consider and Best Practices (August

2021)

▪ Hazing webinar, Bricker & Eckler (September 2021)

▪ ATIXA workshop-Consent (September 2021)

▪ ATIXA Hearing Chair & Decision Maker Training (November 2021)

Training for TIX Coordinator:

• Title IX Hearing Officer and Decision-Maker: Interactive Mock Hearing, ATIXA (July

2022)

• Foundational Restorative Justice for Institutions of Higher Education. University of San

Diego (June 2022)

• Violence Against Women Act Webinar. ATIXA (March 2022)

• Title IX Coordinator and Administrator Level Three Training and Certification Course

(February 2022)

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

• Solutions for Managing Intake, Jurisdiction, and Dismissal in the Title IX

Process (September 2022)

• Understanding Sexuality and ASD: CONSIDERATIONS FOR COLLEGE STUDENTS

ON THE SPECTRUM (October 2022)

• Power-Conscious Approaches to Addressing Sexual Violence Among College

Students (October 2022)

• Implementing the Informal Resolution Option: A Practical Guide to Integrating the

Informal Resolution Option in Your Title IX Program (October 2022)

• Violence Risk Assessment for Title IX (October 2022)

Training for TIX Investigators:

• ATIXA – Title IX Rationale Writing: Best Practices for Investigator and Decision–

makers (June 2022)

• SOCHE & Bricker & Eckler: TIX Investigator Training (February 2022)

Training for TIX Decision-Makers:

▪ Title IX Hearing Officer and Decision-Maker: Interactive Mock Hearing, ATIXA (July 2022)

▪ Thompson & Horton, Webinar: He Said, She Said, They Said: Cracking Credibility in

Student Sexual Misconduct Cases (May 2022)

▪ ATIXA – Title IX Hearing Officer and Decision-Maker Certification (March 2022)

Training provided to staff:

▪ Title IX and Sexual Harassment/Violence Prevention & Response (May 2021). Online

module (April 2022)

▪ Protection of Minors-Prevention, Intervention & Response Training- 4-hour training

provided by TIXC to summer staff working with minors (May and June 2021 and 2022)

▪ Sexual & Relational Violence: Prevention, Intervention & Response Training-Provided

by TIXC to all Residence Life staff (RDs, Deans, Counselors, and RAs (August 2021 and

2022)

▪ All athletic dept. coaches, athletic trainers, and admins: SV prevention training, Oct.

2022.

▪ Responding to a Disclosure of Interpersonal or Sexual Violence, Oct. 2022

Training provided to students:

▪ Title IX and Sexual Harassment/Violence Prevention & Response Training. Provided to

student interns in the Athletic Training & Sports Medicine Program (August 2021 and

June 2022)

▪ Sexual & Relational Violence: Prevention, Intervention & Response Training: Provided

by TIXC to all student RAs (August 2021 and 2022)

▪ Title IX and Sexual Harassment Prevention & Response-Provided to Pharmacy students

(August 2021)

▪ SV Prevention & Response Training- Women’s Soccer Team (August 2021)

▪ SV Prevention & Response Training- Women’s Softball (October 2021)

▪ SV Prevention & Response Training- Women’s Basketball (October 2021)

▪ SV Prevention & Response Training- Men’s Basketball & Men’s Track & Field

(November 2021)

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

▪ SV Prevention & Response Training- Men’s Tennis & Golf (November 2021)

▪ SV Prevention & Response Training- Women’s Track & Field (November 2021)

▪ SV Prevention & Response Training- Women’s Volleyball (December 2021)

▪ SV Prevention & Response Training – all freshmen and transfer student-athletes, August

2022)

▪ Sexual Harassment Prevention training for all Junior & Senior nursing students,

Aug/Sept. 2022

The University seeks to provide continued education, awareness and training that will help serve

the campus community in a professional and comprehensive manner.

Dating and Date-Rape:

Sexual Assault and Misconduct Identification and Prevention

Sexual Assault and Misconduct:

https://www.cedarville.edu/Offices/Title-IX/Resources.aspx

Students who wish to discuss sexual assault, misconduct and harassment issues or any of the

other offenses indicated in this policy are encouraged to contact Student Life, Counseling

Services, the Title IX Coordinator’s office, or Campus Security.

Tips for the Active Bystander:

If you think someone is at risk for sexual assault or any of the other offenses mentioned in this

policy, consider it an emergency, and get involved. Don’t wait for someone else to act.

▪ Approach everyone as a friend.

▪ Be honest and direct.

▪ Don’t be aggressive or use violence.

▪ Keep yourself safe.

▪ Get help from other bystanders, if necessary.

▪ Call the police if a situation becomes too serious.

Warning Signs of an Abusive Person: (Adapted from Wilson, K.J When Violence Begins at Home: A

Comprehensive Guide to Understanding and Ending Domestic Abuse. Alameda, CA: Hunter House Publishers, (1997).

This is a list of behaviors that are seen in people who abuse their partners. The first four

behaviors (past abuse, threats of violence, breaking objects, and any force during an argument)

are almost always seen in an abusive person. If someone exhibits more than three of these

warning signs, there is a strong potential for abuse in the relationship. An abuser may exhibit

only a few of these behaviors, but they may be quite exaggerated. In addition, others’ behaviors

may include jealousy, controlling behavior, quick involvement, unrealistic expectations, isolation

(will attempt to diminish and destroy the victim’s support system), blames others for problems,

blames others for their feelings, hypersensitivity, cruelty to animals, forceful sex, rigid sex roles,

Jekyll-and-Hyde personality.

If you see any of these behaviors in a person that you are in a relationship with, you need to be

concerned. Seek assistance from any of the support systems mentioned in this report.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

Sex Offender Information:

Law enforcement agency information relative to sex offenders located in Greene County and in

the state of Ohio is available at sheriffalerts.com.

In accordance with the Campus Sex Crimes Prevention Act (CSPA) of 2000, which is a federal

law, convicted sex offenders enrolled at, or employed by, institutions of higher education are to

be reported to those institutions by law enforcement.

Missing Student Notification – Policy and

Procedures

General Requirement:

The Code of Federal Regulations (34 CFR 668.46) requires that an institution that provides any

on-campus student housing facilities must include a statement of policy and procedures

regarding missing student notification. This statement will help fulfill this requirement and

provide important information on how the campus community should respond to these matters.

General Notification Procedures:

If an on-campus residential student is assumed to be missing, the individual making this

assumption should immediately follow the procedures.

1. Contact Cedarville University Campus Security at (937) 239-6491 or dial 999 from a

campus phone to make a report. These numbers operate on a 24/7 basis.

2. The Campus Security officer receiving the notification will immediately contact the

necessary persons, including, but not limited to:

▪ The missing student’s Resident Director

▪ The appropriate Associate Dean for Student Life based on whether it is a male or female

resident

▪ Vice President for Student Life and Christian Ministries

3. Likewise, if an on-campus resident student is assumed to be missing and the individual

making this assumption contacts a member of the Student Life staff, the staff member will

immediately contact Campus Security and other necessary individuals as indicated under

item #2.

Specific Procedures:

These scenarios represent the majority of missing person cases involving residential students that

may be reported on our campus.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

Student missing less than 24 hours – with no known emotional/mental health, medical

problems, or suspicions of foul play:

In cases where no known factors as indicated above are prevalent there will only be a

preliminary fact gathering inquiry. The Resident Director should periodically contact friends and

or other relevant persons who may be aware of the missing student’s whereabouts over the next

24-hour period, in an attempt to locate the student. Campus Security should be contacted for

awareness purposes and to determine if further action should be considered.

Student missing 24 hours or more – regardless of known emotional/mental health, medical

problems, or suspicions of foul play:

If the person missing is still not located within 24 hours, Campus Security and Student Life staff

will launch a thorough investigation and contact the Cedarville Police Department. The

investigation may include, but will not be limited to, contacting friends and family of the

individual for assistance and information, searching University property and the local geographic

areas such as the village and local parks, sending out an all-points bulletin through the police,

etc. (see next scenario for further search details).

Student missing less than 24 hours – with known emotional/mental health, medical problems,

or suspicions of foul play:

If the person missing has any of these factors present, this may make them a threat to themselves

or others and an immediate attempt to locate the missing student must be made. The

investigation should include the following positions and/or departments:

▪ Campus Security

▪ Cedarville Police Department

▪ Resident Director

▪ Associate Deans of Student Life

▪ Counseling Services

▪ Vice President for Student Life and Christian Ministries

▪ Director of University Medical Services

▪ Vice President of Communications and Marketing and the Executive Director of Public

Relations (to assist with possible media involvement)

The investigation may include, but will not be limited to, contacting friends and family of the

individual by using the student’s emergency contact number for assistance and information,

searching the University property and local geographic areas such as the Village and local parks,

and sending out an all-points bulletin through the police.

Additional resources to assist in locating the student may also include:

▪ Checking the student’s room or residence hall to make sure that they have not returned to

that location.

▪ Contacting the student’s RA, roommate, and floor mates to see if anyone can confirm the

missing student’s whereabouts and/or confirm the date, time, location the student was last

seen.

▪ Obtaining a current photo of the student.

▪ Calling and texting the student’s cell phone.

▪ Sending the student an email.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

▪ Checking all possible locations mentioned by the parties above including, but not limited

to the library, residence hall lounges, student common areas, fitness center and other

appropriate locations.

▪ Contacting any other on-campus or off-campus friends or contacts that are made known.

This could include checking a student’s social networking sites such as Facebook,

Twitter, etc.

▪ Accessing the student’s Cedarville University computer and student account by working

with Information Technology to determine any recent activity on it.

▪ Making a determination of the student’s car make, model and license plate information.

Campus Security will check campus parking lots for the presence of the student’s vehicle.

Student Rights and Emergency Contact:

All on-campus residential students have the right to provide the University with emergency

contact information that will only be accessible to authorized campus officials, and may not be

disclosed, except to law enforcement personnel in the furtherance of a missing person

investigation. This contact information is available at University Medical Services and can be

obtained by working through the Director of University Medical Services as necessary. In

addition, the IT department could help in looking up any emergency contact numbers that have

been registered within the “Emergency Notification System” if absolutely necessary.

Special legal requirements:

▪ If a student has registered emergency contact information with the University, the

contact person should be contacted within 24 hours of determining that the student is

missing.

▪ If the student is under the age of 18 and is not emancipated, the student’s parent or

legal guardian must be notified within 24 hours of determining that the student is

missing.

▪ Regardless of whether a student has provided emergency contact information and is

above the age of 18, or an emancipated minor, the local law enforcement officials will

be notified within 24 hours of determining that the student is missing.

Resolution of Investigation:

If all attempts to locate the student have been unsuccessful, the University officials mentioned in

this report together with the police will discuss further actions that may be necessary to continue

efforts.

Off-campus students:

If the University is contacted concerning a missing student that resides in the immediate area,

such as within the village of Cedarville, the Cedarville Police should be contacted for referral.

The same principles outlined in this policy and procedure may be followed as applicable, while

assisting the police in locating the missing student.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

Campus Security - Reporting of Crime

Statistics

The following statistics are provided in compliance with the Federal Jeanne Clery Disclosure of

Campus Security Policy and Campus Crime Statistics Act and all subsequent amendments and

are for your information as part of the overall safety and security program.

This data reflects disclosure of certain incidents, as required by the law, that are reported to

campus security authorities or local police agency (Cedarville Police Department) for the three

(3) calendar years preceding the year in which the report is disclosed. The report includes the

number of reported offenses, without regard to the findings of a court, coroner, or jury or the

decision of a crime prosecutor. In addition, crime statistics in the report are based on reports of

alleged criminal incidents. It is not necessary for the crime to have been investigated by the

police or a campus security authority, nor must a finding of guilt or responsibility be made, to

include the reported crime in our crime statistics.

Statistics of crimes reported to pastoral or professional counselors are generally not included in

this report, unless it is deemed appropriate to inform their clients of any procedures to report

crimes on a voluntary, confidential basis for inclusion in the annual disclosure.

The regulations require that only crimes that fall within one of the four categories be

included in this report:

1) On campus property.

2) Within student residence halls on campus – these are also included in the on-campus

category.

3) Within non-campus buildings or properties controlled or owned by the University and

that supports or is used for the institution’s educational purposes; in some situations, this

may include study abroad program locations and or repeated use of specific locations for

over-night field trips. This information will be reviewed annually and Clery crimes

committed in these venues would be included in our non-campus category.

4) On public property located directly adjacent to or bordering campus, i.e., sidewalks,

streets, thoroughfares, roadways, and parking facilities, that are within the campus, or

immediately adjacent to and accessible from the campus.

Campus statistics have been sought from all law enforcement agencies with jurisdiction within

the University’s Clery geography, and where such statistics were received, they have been

included in the table below. It is important to emphasize that the campus security report does not

include incidents that may have been reported involving faculty/staff and students at the

University that occurred off the campus property, unless it falls into categories three and four

mentioned above.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

Cedarville University

CRIME STATISTICS for 2020 - 2022

OFFENSE

YEAR

ON-CAMPUS

PROPERTY

RESIDENT

FACILITIES

NON-CAMPUS

PROPERTY

PUBLIC

PROPERTY

Arson

2022

2021

2020

Assault (Aggravated)

2022

2021

2020

Burglary

2022

2021

2020

Hate Crimes

2022

2021

2020

Manslaughter – Criminal Homicide by

Negligence

2022

2021

2020

Motor Vehicle Theft

2022

2021

2020

Murder – Criminal Homicide & Non-

negligent Manslaughter

2022

2021

2020

Robbery

2022

2021

2020

Sex Offenses - Rape

2022

2021

2020

Sex Offenses -Fondling

2022

2021

2020

Sex Offenses – Incest

2022

2021

2020

Sex Offenses – Statutory Rape

2022

2021

2020

Stalking

2022

2021

2020

Violence – Dating Related

2022

2021

2020

Violence – Domestic Related

2022

2021

2020

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

OTHER REPORTABLE OFFENSES

Drug Law Violation Arrest

2022

2021

2020

Drug Law Violation

Disciplinary Referrals – No Arrests

2022

2021

2020

Liquor Law Violation Arrests

2022

2021

2020

Liquor Law Violation

Disciplinary Referrals – No Arrests

2022

2021

2020

Weapons Possession Arrests

2022

2021

2020

Weapons Possession

Disciplinary Referrals – No Arrests

2022

2021

2020

Incident Over-views:

YEAR 2022:

▪ On-campus –

o One (1) incident of rape (ORC definition: Rape) was reported to Campus Security.

The Cedarville Police Department was notified and investigated.

o One (1) incident of sexual fondling (ORC definition: Sexual Imposition) was

reported to Campus Security. The Cedarville Police Department was contacted for a

report.

o One (1) incident of drug possession (ORC definition: Possession of Drugs) occurred

on campus. Campus Security conducted a traffic stop on a subject that resulted in the

recovery of marijuana. The Cedarville Police Department was contacted and cited

the individual.

o One (1) incident of stalking (ORC definition: Menacing by Stalking) was reported to

Campus Security. The Cedarville Police Department was contacted and the offender

was arrested.

▪ Residence Halls –

o Three (3) incidents of burglary with theft in dorm rooms. One incident of an

unknown person taking a camper’s clothing, one incident of money taken during

Getting Started, and one incident of clothing being taken from a room.

o Five (5) incidents of underage drinking that occurred in campus residence halls that

included four summer campers in Lawlor that brought alcohol to camp and one

incident occurring in Printy.

▪ Non-campus property –

o No reported incidents.

▪ Public property –

o No reported incidents.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

▪ Unfounded – No incidents that were reported for 2022 were determined to be unfounded.

YEAR 2021:

▪ On-campus-

o One (1) incident of auto theft reported to Campus Security. The investigation

revealed that a student’s vehicle was taken and moved to another location by another

student as a prank. No criminal charges were filed.

o One (1) incident of fondling (ORC definition: Sexual Imposition) was reported to

the Title IX officer for investigation that occurred in a campus parking lot. The

offending party was subject to the University's disciplinary process. No criminal

charges were pursued at that time.

o Three (3) incidents of stalking, one incident reported to Campus Security, and two

incidents reported to Title IX. Two incidents were committed over the phone, and

one incident happened around campus.

o One (1) incident of liquor law violations (possession of alcohol) located in a

student’s vehicle.

▪ Residence Halls-

o One (1) aggravated assault (attempted) with a multi-tool in West Hall was reported

to Campus Security. This was also associated with the one (1) weapons possession

arrest, the one (1) drug violation arrest, and the one (1) liquor law violation

arrest. This was one incident resulting in multiple charges.

o Three (3) burglaries were reported to Campus Security. Two burglaries were the

result of two vagrants who broke into the Hill dorm over Christmas break, and one

incident of an unknown juvenile that entered a room in Marshall Hall and damaged

property.

o One (1) incident of fondling which occurred in the Younger Center was reported to

Title IX.

o One (1) incident of domestic violence was reported to Campus Security and

Cedarville Police. The incident occurred at Cedar Park (married student housing),

with one arrest being made.

o Four (4) incidents of drug law violations (possession of marijuana) occurred in

campus residence halls that include Townhouse 2 and McKinney Hall. These were

referred to Residence Life for disciplinary action.

o Three (3) incidents of liquor law violations (possession of alcohol) found in

Townhouse 2 and McKinney. These were referred to Residence Life for disciplinary

action.

▪ Non-campus property –

o No reported incidents.

▪ Public Property –

o No reported incidents.

▪ Unfounded –

o No incidents that were reported in 2021 were determined to be unfounded.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

YEAR 2020:

▪ On-campus –

o Two (2) incidents of underage drinking and possession of alcohol in a campus

parking lot.

o Two (2) incidents of stalking reported to the Title IX officer and interventions

conducted.

o One (1) incident of auto theft reported to Campus Security and Cedarville Police for

the unauthorized use of a student’s motor vehicle from the Brock Hall parking lot.

Vehicle was later returned to the lot by unknown person(s).

▪ Residence Halls –

o Three (3) burglary with thefts from unlocked student rooms in Brock and

McKinney Halls.

o Two (2) incidents of underage drinking in Willetts and Jenkins Halls.

▪ Non-campus property –

o No reported incidents.

▪ Public Property –

o No reported incidents.

▪ Unfounded –

o No incidents that were reported in 2020 were determined to be unfounded.

*Note: Definition of Intimidation – to unlawfully place another person in reasonable fear of

bodily harm through the use of threatening words and/or other conduct, but without displaying a

weapon or subjecting the victim to actual physical attack.

Non-Campus Property:

The following is a list of non-campus property that has been identified at Cedarville University

that would fall under our campus geography:

Non-campus facility #1: (International Center for Creativity, 1266 Manning Parkway, Powell, OH

43065, Suite A):

This center is used by industrial design students from Cedarville University who take classes at this

facility as part of their degree program. Any statistics for this facility would be included under the Non-

Campus Property category and an asterisk notation mentioned in the year summary incidents that may

have occurred. The University would include this in its statistics, as we have a formal contract with this

institution for our students to attend classes at this facility, but do not own or operate it.

Due to the pandemic this facility was not used after March 2020 for the remainder of the school year until

classes resumed August of 2020.

Non-campus facility #2: (Intern Housing, LLC. 208 Massachusetts Avenue, N.E. #100),

Washington, DC 20002).

This center is used for students who have internships with government agencies for the fall semester only

of each year as part of their degree program in history and government. The students find their own

internship but reside in the Intern Housing LLC facility that is not owned and operated by the University,

but an agreement to house our students is in place. Any statistics for this facility would be included under

the non-campus property category and an asterisk notation mentioned in the year summary of incidents

that may have occurred.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

In addition, the University rents a townhouse for this program where our faculty advisor resides. The

house is used occasionally for educational purposes for our internship students. It is located at: 323

Constitution Ave. NE, Washington, DC 20002. Any statistics for this facility would be included under

the non-campus property category and an asterisk notation mentioned in the year summary of incidents

that may have occurred.

Due to the COVID-19 pandemic, this facility was not used by our students during the 2020-2021 school

year

Non-campus facility #3: (Institute of Spanish Studies, c/EI Bachiller, 13, Velencia, Spain 46010).

The University does not own or operate this facility but has a consortium agreement with this institute

that provides office and classroom space as well as administrative support for CU in Spain. Any statistics

for this facility would be included under the non-campus property category and an asterisk notation

mentioned in the year summary of incidents that may have occurred.

Due to the COVID-19 pandemic, this facility was not used by our students after March and April of the

2020-2021 school year.

Non-campus facility #4: Pennsylvania Center for International Exchange and Partnership (PCIEP),

Elizabethtown, PA 17022

This organization agrees to offer an academic study program in Chennai, India at the Madras Christian

College (MCC) for Cedarville. The University does not own or operate this facility but has a contract with

this organization to provide academic programs and housing for any Cedarville students interested in

participating in the fall semester of each academic school year.

Any statistics for this facility would be included under the non-campus property category and an asterisk

notation mentioned in the year summary of incidents that may have occurred.

Due to the COVID-19 pandemic, this facility was not used by our students during the 2020-2021 school

year

Non-campus facility #5: Champions World Resort, 8660 W. Irlo Bronson Memorial Hwy,

Kissimmee, FL 34747.

The softball team has used this facility over spring break (first week of March) to reside in for several

years when playing in tournaments. The university does not own or operate this facility. Any statistics for

this facility would be included under the non-campus property category and an asterisk notation

mentioned in the year summary of incidents that may have occurred.

Due to the COVID-19 pandemic, this facility was not used by our students during the 2020 school year.

As of April 2021, Champions World Resort was permanently closed.

Non-campus facility #6: Cedar Care Pharmacy, 63 North Main Street, Cedarville, Ohio 45314. The

pharmacy functions as an affiliate of the University. Any statistics for this facility would be included

under the non-campus property category and an asterisk notation mentioned in the year summary of

incidents that may have occurred. This facility may serve to support the educational experience of

pharmacy students enrolled at the University. The pharmacy did not open for business until April of 2019.

Summary Statement:

Other facilities that could possibly be used for student activities or for educational purposes are evaluated

to determine if they fall within the category of non-campus properties. Statistics found at these locations

would be included in the crime statistics.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

Public Property:

To fully understand what would be included under our public property, a weblink has been

provided to our campus map.

As shown in the map, the roadways, sidewalks that surround the main campus property or any of the

other properties owned by the University within the Village of Cedarville would fall under this category.

These are included in the following list:

▪ The sidewalks and roadways located along route 72/Main Street that run parallel to the University

campus.

▪ The sidewalks and roadways located along College Street that run from 72/Main Street in a

southwesterly direction toward Bridge Street that pass by the Carr, Marshall, and Rogers

residence halls.

▪ The roadway located along route 72/Main Street that is located in front of the Elvin King Cross

Country Field on the North Campus.

▪ Bridge Street roadway that is located directly in front of the Chemistry Lab Center, Health

Sciences Building and parking lots, and the Shrubsole residence hall.

▪ Roadways, sidewalks, and campus parking lots located directly adjacent to the Carnegie Center

for the Visual Arts located at 160 North Main Street.

▪ Roadways, sidewalks, and campus parking lots located directly adjacent to Harriman and South

residence halls located at 10 E. and 20 E. Chillicothe Streets.

▪ Roadways, sidewalks, and campus parking lot located directly adjacent to the Cedar Park

Apartments at 4 Kirkmont Court at the south end of the Village of Cedarville.

▪ Roadways, sidewalks, and campus parking lots located directly around Faith Hall, Alford

Auditorium and Annex, Ambassador Hall, and the Hartman House (HR Offices located at 198

Main Street). These facilities are all located in close proximity to each other.

▪ Roadway, sidewalks, and campus parking lot located directly in front of the Palmer residence hall

at West Church Street.

▪ Roadway located on outer Bridge Street that becomes the Cedarville Yellow Springs Road that

runs parallel with the Physical Plant Operations Center, Grounds and Automotive facilities.

Campus Crime Log

In accordance with the Campus Security Act, Cedarville University maintains a daily log,

recording all crimes, including the categories of the preceding crime statistics that are reported to

the police or Campus Security officials. This includes the nature or classification of the incident,

date and time reported, date and time of occurrence, general location of each crime and the

disposition of the complaint, if known. This log is maintained in the Campus Security office

located in the Stevens Student Center adjacent to the main information desk for campus-wide

disclosure during regular business hours. The log is designed to provide crime information on a

timelier basis than the annual statistical disclosures. This includes crimes that are initially

reported to another Campus Security Authority or to a local law enforcement agency that

subsequently is reported to campus security.

The crime log for the most recent 60-day period and incidents prior to that time frame are open

to public inspection, free of charge, upon request, during normal business hours.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

Crime Definitions (as defined by the UCR, Federal Uniform Crime Report):

Arson: Any willful or malicious burning or attempt to burn, with or without intent to defraud, a

dwelling, public building, motor vehicle or aircraft, or personal property of another.

Aggravated Assault: An unlawful attack by one person upon another for the purpose of

inflicting severe or aggravated bodily injury. This type of assault is usually accompanied by the

use of a weapon or by means likely to produce death of great bodily harm.

Burglary: The unlawful entry of a structure to commit a felony or a theft. For reporting

purposes, this definition includes unlawful entry with intent to commit a larceny or felony;

breaking and entering with intent to commit a larceny; housebreaking; safecracking; and all

attempts at these offenses.

Hate crimes: Is a crime against a person or property motivated by bias toward race, religion,

ethnicity/national origin, disability, sexual orientation, gender, or gender identity. Current

regulations have added the crimes of larceny-theft, simple assault, intimidation, and destruction

and damage/vandalism of property.

Motor Vehicle Theft: Is the theft or attempted theft of a motor vehicle. (Classify as motor

vehicle theft all cases where automobiles are taken by persons not having lawful access even

though the vehicles are later abandoned; includes joyriding.)

Murder and Non-negligent Manslaughter: The willful (non-negligent) killing of one human

being by another. Divided into two classes: lawful (justifiable) and unlawful (unjustifiable).

Negligent Manslaughter: Is the killing of another person through gross negligence.

Robbery: The taking or attempting to take anything of value from the care, custody, or control

of a person or persons by force or threat of force or violence and/or by putting the victim in fear.

For more complete information concerning crimes including the Ohio Revised Code (ORC)

definitions, please see the Sexual Assault and Misconduct section of this report on pp. 16-

22.

Clery Sex Offenses:

Described as “sexual assault” – any sexual act directed against another person, without the

consent of the victim, including instances where the victim is incapable of giving consent.

i. Rape: The penetration, no matter how slight, of the vagina or anus with any body part or

object, or oral penetration by a sex organ of another person, without the consent of the

victim.

ii. Fondling: The touching of the private parts of another person for the purpose of sexual

gratification, without the consent of the victim, including instances where the victim is

incapable of giving consent because of his/her age or because of his/her temporary or

permanent mental incapacity.

iii. Incest: Sexual intercourse between persons who are related to each other within the degrees

wherein marriage is prohibited by law.

iv. Statutory Rape: Sexual intercourse with a person who is under the statutory age of consent.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

Dating Violence: this includes felony or misdemeanor crimes of violence, abuse, assault and/or

battery by a person who is or has been in a social relationship of a romantic or intimate nature

with the victim. The length, type, and nature of the relationship are considered in determining if

such a relationship exists.

Domestic Violence: – this includes felony or misdemeanor crimes of violence, abuse, assault

and/or battery by a person who is married, cohabiting, or who has a child in common with the

victim.

Stalking: includes engaging in conduct or a series of actions directed at another person if that

conduct, or series of actions would cause the other person to have a reasonable fear for his or her

safety.

Alcoholic Beverage and Illegal Drug

Policy

Visit: Drug-Free Schools and Campus Policy

The Student and Employee Conduct Codes specifically prohibit the possession, selling,

purchasing or use of alcoholic beverages or illegal drugs (including drug paraphernalia) on or off

campus. Individuals involved in such activities can expect immediate dismissal or referral for

other disciplinary actions and may be subject to prosecution under federal, state, and local laws.

In January of 2019, the University, in view of the current drug abuse epidemic in the United

States and within the State of Ohio, held an “Opioid Town Hall” meeting on our campus that was

hosted by the Sinclair Broadcast Group and Columbus TV station WSYX. The meeting was

open to all members of the campus community including students, faculty/staff, and the general

public. Outside speakers included the Ohio Attorney General, members of our own Pharmacy

faculty, and Emergency Management officials. The meeting was hosted by former Fox News

contributor - Eric Bolling.

According to Federal law:

Liquor law violations: The violation of state or local laws or ordinances prohibiting the

manufacture, sale, transportation, possession or use of alcoholic beverages, not including driving

under the influence and drunkenness.

Drug abuse violations: Violations of all laws (state and local laws are included) that

prohibit the production, distribution, and/or use of certain controlled substances and the

equipment or devices utilized in their preparation and/or use. The unlawful cultivation,

manufacture, distribution, sale, purchase, use, possession, transportation or importation of any

controlled drug or narcotic substance. The relevant substances include opium or cocaine and

their derivatives (e.g., morphine, heroin, codeine); marijuana; synthetic narcotics (e.g., Demerol,

methadone); and dangerous non-narcotic drugs (e.g., barbiturates, Benzedrine).

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

Possession and Use of Firearms or Other

Weapons

The possession of all firearms, live ammunition, explosive devices, pellet or BB guns, airsoft

guns, paintball guns, bows and arrows, knives with blades over 3 1/2 inches and wrist-rocket

type slingshots are not permitted on campus or in the residence halls by students, visitors, or

faculty/staff. Should any of these items be found, they will be confiscated and stored by Campus

Security until the end of the school year or semester. Any student found in violation of this

regulation is subject to disciplinary action up to and including dismissal and may be in violation

of state and federal law. Special accommodations are made for paintball/air-soft, hunting, or

competitive shooting enthusiasts. Such equipment may be brought to campus and stored with

Campus Security, where the owners are permitted to check these items out to take them off

campus for appropriate use. Persons with valid state concealed carry permits are not permitted to

carry their firearms while on campus. An exception to this rule, are police, authorized security

personnel and full-time faculty/staff who have been granted special permission to conceal carry

as specified in the University’s Concealed Carry policy on the Campus Security website.

According to Federal law:

Weapon law violations: The violation of laws or ordinances prohibiting the manufacture, sale,

purchase, transportation, possession, concealment, or use of firearms, cutting instruments,

explosives, incendiary devices, or other deadly weapons. This classification encompasses

weapons offenses that are regulatory in nature. This type of violation is not limited to “deadly”

weapons; it also applies to weapons used in a deadly manner.

Security in the Residence Halls

At Cedarville University all residence halls are separate, single sex, facilities. Coed visitation is

only permitted in the designated main floor lounges during posted hours and is open for visitors

during those times. Nonresident friends of the same sex or relatives may visit with permission

from the resident director when appropriate, but parents or other married adults are not permitted

to stay overnight in the residence halls except when acting as a chaperon for a group of visitors.

All nonresident students are to leave the residence hall by closing unless other arrangements

have been made with the appropriate resident director. Only in unusual circumstances may

students stay overnight in one another's room, in which case permission must be secured from

both resident directors. All single students under 25 years of age — except those commuting

from the home of their parents or legal guardian - must live in the residence hall or University-

approved housing. Exceptions to this are considered on an individual basis by the Student Life

Deans. In all cases, the University seeks to maintain maximum occupancy in the residence halls.

When approved, off-campus housing includes apartments, individual homes, or individual rooms

in private homes. The University does not provide supervision for off-campus housing, but

students are expected to abide by the same moral standards of conduct as on-campus residents.

Some housing for married students is available in university-owned apartments located in the

town of Cedarville. Residence halls are staffed by professional Resident Directors and numerous

Resident Assistants. These individuals are under the administrative oversight of the Vice

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

President and Associate Deans for Student Life. All residence halls staff members undergo

training in enforcing residence hall security policies and emergency procedures.

Residence halls consist of three basic building types:

The first is the motel-type, which have direct egress to the outside from each unit. The motel-

types include Lawlor, Maddox, and Printy Halls. Exterior doors to all motel type residence halls

are capable of remaining locked at all times on a 24/7 basis, including the courtyard doors to

Maddox that are controlled by electronic access control and cameras at the main entrances.

Interior rooms in the motel-type buildings are controlled by the use of key access.

The second is the house or condo-types that include the Shrubsole house and the Townhouse

complexes that include Rooke Hall (Townhouse #1) and Townhouse #2. Exterior doors to these

facilities are capable of remaining locked at all times on a 24/7 basis and are controlled by key

access.

The third is the traditional-type residence hall, in which each room opens to a common corridor

within the building complex.

These residence halls include:

Brock, Carr/Marshall/Rogers and Palmer, Faith, Johnson/St. Clair, McChesney/McKinney,

Murphy/Rickard, West, Willetts Hall central and north and south wings, Walker and Jenkins

Halls and our newest residence hall, Bates/Dunn/Parker that opened in August of 2020. These

buildings are secured on a 24/7 basis. Fire exit doors in these residence halls remain locked at all

times, and audible alarms are installed on each door.

All of our traditional style residence halls are equipped with conventional locks and have

integrated electronic access control systems and cameras at the main entrances. Each resident can

gain access to their individual room or residence hall with a key or proximity card issued by

Campus Security.

Security access control systems are installed at Brock, Faith, Carr/Marshall/Rogers and Palmer,

Johnson/St. Clair, McChesney/McKinney, Murphy/Rickard, West, Willetts Hall central and

north and south wings, Walker and Jenkins Halls and Bates/Dunn/Parker. In addition, residents

are urged to lock their room doors at all times when sleeping or leaving their room and to not

prop open exterior doors. It is also advised for those who reside in residence halls to not leave

their keys hanging in their doorknobs. Charges are assessed to residents who lose their keys, as

locks are rekeyed to maintain security. All windows are capable of being locked.

Since all residence halls are closed during vacations and spring break, special arrangements must

be made with the appropriate resident director for students who find it necessary to stay during

those periods. It is strongly recommended that other arrangements be made, if at all possible.

During term breaks, utility services in the residence halls are drastically reduced as a cost-

reduction measure.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

University Building and Maintenance

Programs

Each building on campus is checked routinely by Campus Security and Physical Plant personnel.

This check includes an inspection of landscaping, grounds keeping, preventive maintenance,

indoor and outdoor lighting, fire code compliance and door and window security. A routine

inspection of all exterior parking lights and emergency phones is also conducted. The Physical

Plant and Campus Security staff respond immediately to reports of potential safety and security

hazards, such as broken windows and locks, and repairs are made as quickly as possible.

Fire Safety and Prevention Report

The university maintains fire suppression and detection equipment in residence halls as required

by the National Fire Protection Association (NFPA), state, and local fire regulations. This

consists of smoke detectors, pull stations, horn and strobe units, sprinkler systems and automatic

notification equipment that alert the fire department immediately upon alarm activation. Campus

Security officers are trained to assist the Cedarville Township Volunteer Fire Department in

building evacuations during fire drills, fire alarms, or other emergencies. The following statistics

are presented for your information and are maintained by the Director of Campus Safety & Risk

Management who has the over-all responsibility for maintaining the fire safety and prevention

programs.

FIRE RELATED STATISTICS FOR RESIDENCE HALL FACILITIES – this data only

includes those where fire incidents have occurred during the last three (3) previous years.

YEAR 2022:

Residential

Facility

Total Fires

in each

Bldg.

# of

Cases

Cause of

Fire

# Injuries Requiring

Treatment at a Medical

Facility

# of

Deaths

Value of

Property

Damage

Caused by

Fire

None

YEAR 2021:

Residential

Facility

Total Fires

in each

Bldg.

Cases

Cause of

Fire

# Injuries Requiring

Treatment at a Medical

Facility

# of

Deaths

Value of

Property

Damage

Caused

by Fire

None

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

YEAR 2020:

Residential

Facility

Total Fire

in each

Bldg.

# Cases

Cause of

Fire

# Injuries Requiring

Treatment in a

Medical Facility

# of

Deaths

Value of

Property

Damage

Caused

by Fire

None

DESCRIPTION OF EACH RESIDENCE HALL FIRE SAFETY SYSTEMS: all residence

halls in bold are located on the main campus at 251 N. Main St. The specific addresses for those

located off-site in the Village of Cedarville are indicated in the chart and are not in bold.

Residential Facility

and Occupancy Size

Fire Alarm

System

w/Monitoring

(off-site

contractor)

Sprinklers

– Each

Sleeping

Room

Smoke

Detection

Fire

Exting.

Devices

Number of

Evacuation

(Fire Drills)

Planned Each

Year

Bates – Women (143)

opened in August 2020

Brock – Men (177)

Carr – Men (82)

Cedar Park Apts., (21

units) Kirkmont Ct.,

St. Rt. #72 South

(married students)

N/A

Faith – (38)

Men/Women

(COVID isolation for

2020 & 2021)

Harriman Hall - Men

(15) reopened August

2019* (20 E.

Chillicothe St.)

N/A

Huffman House – RD

Apt. (272 Bridge St.)

N/A

Jenkins Hall -

Women (61) - opened

July 2017

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

Residential Facility

and Occupancy Size

Fire Alarm

System

w/Monitoring

(off-site

contractor)

Sprinklers

– Each

Sleeping

Room

Smoke

Detection

Fire

Exting.

Devices

Number of

Evacuation

(Fire Drills)

Planned Each

Year

Johnson – Women

(127)

Lawlor – Men (281)

Maddox–Women

(228)

Marshall – Men ((71)

McChesney – Men

(126)

McKinney – Women

(127)

Murphy – Women

(155)

Palmer – Men (19)

Parker – Men (143)

opened August of 2020

Printy – Women (287)

Rickard – Men (149)

Rogers – Men (27)

Shrubsole House –

Men (9) (2912

Cedarville Yellow-

Springs Rd.)

N/A

South Hall – Women

(11) - reopened August

2019* (20 E.

(Chillicothe St.)

N/A

St. Clair – Men (122)

Town House #1 (46)

(Rooke Hall) – opened

in 2013

N/A

Residential Facility

And Occupancy Size

Fire Alarm

System

Sprinklers

– Each

Smoke

Detection

Fire

Exting.

Number of

Evacuation

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

Note: * those marked with an asterisk were not open as residence halls during the 2018 year.

They did not reopen as residence halls until August of 2019.

N/A – no horn/strobe units or pull stations exist in these buildings so drills cannot be conducted.

During the 2020 Academic School year, no evacuation fire drills were conducted in the residence

halls due to COVID concerns about having mass groups of students leaving the buildings at one

time that could result in a spread of the virus.

Summary of Basic Fire Response Procedures:

In the event of a fire alarm or actual fire, all students and employees must follow the procedures

outlined in our campus fire response plans. To see the complete details, please refer to the

procedures outlined on pages 10 through 15 of this report under the “Emergency Evacuations,

Lockdown, or Sheltering in place procedures, item #1 under “Fire and Explosion.” You may also

refer to the Campus Security website and reference the complete fire response plans under

“Emergency Procedures.”

Other Pertinent Information Regarding Campus Fire Safety:

Reporting of Fires – all fires occurring on campus must be reported immediately to Campus

Security and 911 is to be called immediately. After a fire incident has occurred in the residence

hall, the appropriate Residence Director, the Dean and Associate Deans of Residence Life are to

be apprised of the situation.

Fire Drills – generally one or two fire drills for residence halls will be scheduled during the fall

and spring semesters, at a time when the majority of students are in their rooms. Information and

reports on each fire drill are on file in the Campus Security Office with dates, times, and location

of each drill. Scheduling will be coordinated by the Resident Director and Campus Security. In

previous years, we did not perform drills in residence halls that lack an audible fire alarm system,

such as Printy and Lawlor Halls. Effective in academic year, 2012–2013 and thereafter, efforts to

perform evacuation drills in these two residence halls were made, by making P/A

w/Monitoring

(off-site

contractor)

Sleeping

Room

Devices

(Fire Drills)

Planned Each

Year

Town House #2 (47) –

opened in 2014

N/A

Walker Hall –Women

(62) -opened July 2018

West Hall – Men (62)

Willetts – Women

(340) Central/N&S

Wings

Wood Hall- Women

(120)

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

announcements, sounding sirens from Campus Security patrol vehicles and using the mass

notification system.

Training – Residence Directors will inform residents of fire procedures during the start of the

fall semester. Resident Directors and Assistants receive a yearly review at the beginning of each

new academic school year by Campus Security. Faculty/staff are reminded on an annual basis to

review the fire procedures made available on the campus safety website. Specialized training is

provided as necessary.

Portable Appliances – the use of portable heaters, halogen lamps without safety guards,

cooking devices such as hot plates, etc., are not permissible in all office and residential areas of

the campus. Portable heaters are absolutely forbidden in all campus environments unless special

approval is granted due to exigent circumstances.

Smoking, Candle Use, etc. – smoking, the use of candles, incense, matches, potpourri, kerosene

lanterns or lamps, or any other open flame is not permissible in any residence hall. The storage

of combustible fuels, paints, or oil is also forbidden.

Extension Cords – only those with surge protection are permitted (power strips with surge

protection). Multi-ply adaptors and the interconnection of extension cords are not permitted.

Extension cords must not be run through doors or windows.

Fire Log – the University maintains a log of any fire or alarm that occurs in an on-campus

student residence facility. The log is open to public inspection during normal business hours and

is maintained in the Campus Security office in the Stevens Student Center. Information

contained on the log includes the nature of the incident, date, time, cost of damages, and general

location of each fire and/or alarm.

Plans for Future Improvements in Fire Safety – the University is involved in an ongoing

evaluation of its residence halls and buildings to ensure that safe conditions are maintained, and

upgrades are implemented as necessary. This may involve upgrading fire alarm and sprinkler

systems and reviewing and modifying fire procedures as necessary. The Cedarville Township

Fire Department is also active in conducting comprehensive fire inspections of all campus

buildings that includes all residence halls. Any violations that are found during these inspections

are corrected in a timely manner and verified by the Fire Department.

Upgrades that are particularly noteworthy are noted as:

• During the summer of 2019, the entire Fire Alarm System was upgraded in Brock Hall

with a new panel and fire detection devices. In addition, the sprinkler system pipes and

heads located inside the sleeping rooms were also upgraded throughout the entire facility.

• During the summer of 2021 as planned during the 2020 school year, the Fire Alarm panel

was upgraded in the Carr, Marshall, and Rogers residence halls.

• In 2022, a new upgraded fire alarm system that included a new panel and all fire

detection devices was installed in the Willetts Hall Central residence hall. Further plans

to upgrade both the Willetts North and South wing fire alarm systems have been made for

the years 2024/2025.

• During years 2021/2022, large sections of dry system piping were upgraded in the

Johnson and St. Clair residence halls.

Annual Campus Security & Fire Safety Report (Clery Act Compliance)

For further information relative to fire safety on campus, please refer to the Campus Security

website and reference the Fire and Evacuation Procedures and Q & A that has been made

available.

Campus Security - Further Information

Further information about campus security can be obtained from either of the following offices:

Campus Security: (937) 766-7992

Residence/Student Life: (937) 766-7872

Further information about fire safety and prevention can be obtained from contacting the

following office:

Campus Safety & Risk Management: (937) 766-7993

Campus Security Website: https://www.cedarville.edu/offices/campus-security

This information is provided as part of the Cedarville University’s commitment to safety and

security on campus and complies with the Jeanne Clery Disclosure of Campus Security Policy

and Campus Crime Statistics Act, generally referred to as the Clery act in Section 485(f) of the

HEA and all of its subsequent amendments. The Violence against Women Reauthorization Act

of 2013 (VAWA) (Public Law 113-4) also includes amendments of the Clery Act. This report

from the University provides information relating to crime statistics and safety/security policies

and procedures.